Payroll Specialist (35300)

*This is an in-office position based in Franklin, TN. 

Odyssey Behavioral Healthcare believes that each person deserves the opportunity to embark on a new journey to reach their optimal level of health. Odyssey’s network of behavioral healthcare services provides support to individuals throughout their journey by combining compassionate, evidence-based treatment with concierge-quality amenities.

What we offer:

•        Collaborative environment dedicated to clinical excellence
•        Multiple Career Development Pathways
•        Company Supported Continuing Education & Certification
•        Multiple Health Plan Options
•        Flexible Dental & Vision Plan Options
•        100% Company Paid EAP Emotional Well-Being Support
•        100% Company Paid Critical Illness (with health enrollment plan)
•        100% Company Paid Life & ADD
•        401K with Company Match
•        Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts
•        Generous Team Member Referral Program
•        Parental Leave

Position Summary

The Payroll Specialist is responsible for processing all payroll and benefits related activities for assigned facilities within Odyssey Behavioral Healthcare’s network of services. This position is responsible for ensuring centralized payroll processes are carried out in a timely manner with a high degree of accuracy, in accordance with all federal, state and local requirements.

Relationships and Contacts

Within the organization:   Initiates and maintains frequent and close working relationships with practice leaders, facility team members, network HR team members, and various other team members across Odyssey’s network of services.

Outside the organization: Initiates and maintains frequent and close working relationships with human resource vendors, to include: third party benefits administrators, liability brokers, HRIS/Payroll, and occupational healthcare.

Position Responsibilities

Essential Responsibilities

1. Processes bi-weekly payroll transactions for designated multi-state locations with a high degree of accuracy.
2. Processes retirement deferral contributions and funding in a timely manner.
3. Monitors and process all direct deposit returns in collaboration with AP.
4. Follows up and monitors outstanding payroll approvals including but not limited to punch changes, time-off requests, and personnel action forms ahead of payroll deadlines. 
5. Process all manual checks in collaboration with accounting and facility-based HR team members in accordance with state requirements.
6. Generates and processes all retro payment calculations.
7. Submits all garnishment orders for processing and inclusion in payroll.
8. Researches and resolves any payroll errors, questions from Accounting Department, and/or tax related questions.
9. Assists with benefits enrollment data, reporting and reconciliation.
10. Monitors payroll inbox and responds timely to payroll related questions and issues.
11. Track/reconcile missed benefits deductions. 
12. Responds to verification of employment requests.
13. Calculates and tracks insurance payments while employees are on-leave.

Additional Responsibilities

1. Keeps abreast of new/changing federal, state, and local wage and hour legislation.
   • Recommends process improvements as appropriate.
2. Maintains a high level of security and confidentiality of sensitive information.
3. Performs other duties as assigned.

Minimum Requirements

Education and Experience

Position requires a high school diploma and a minimum of two years of related experience. A bachelor’s degree in business administration, human resources, or related field preferred.

Physical Requirements

• While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors
• May require occasional overnight travel to include air/public transportation
• Tolerant to various noise levels: noise level in the work environment varies – may be very quiet to moderate
• Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time
• While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste or smell.
• Ability to move up to 15 pounds

Skill Competencies

• Demonstrates knowledge of the payroll function including procedures, preparation, internal controls, and taxes.
• Demonstrates excellent organizational skills and attention to detail.
• Demonstrates excellent time management skills.
• Demonstrates strong analytical and problem-solving skills.
• Demonstrates proficiency with Microsoft Office Suite or related software.
• Demonstrates proficiency with payroll software.
• Demonstrates alignment with Odyssey’s mission and values.

Odyssey Behavioral Healthcare, LLC provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Odyssey Behavioral Healthcare, LLC reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”