Payroll Specialist (3210)

Summary:

Responsible for payroll processing for the organization and liaison with the Payroll Vendor.  

Essential Duties and Responsibilities:

• Process payroll by ensuring the accuracy of time sheets and computerized payroll systems on a bi-weekly basis for Dade and Broward - DG Division and Laundry Services.
• Assisting the Payroll Supervisor with part of her payroll when she is on vacation.
• Liaise directly with line managers regarding their employee timecards.
• Correct and update the hours in employees' time sheets in Paycom as needed.
• Input payroll hours information into Paycom for adjustments/corrections.
• Download and print all Paycom Reports and revise totals by Payroll Division.
• Prepare Garnishments and request checks to Account Payables.
• Have Knowledge and prepare the 401K Employees Contribution Excel Report to be sent to the Fidelity Website every biweekly.
• Upload Child support and Garnishment to the Paycom website for processing.
• Issue manual checks, update the manual check log, and scan them to file them on drive O, to comply with paperless.
• Reset and correct vacation and sick time hours in Paycom as needed.

• Input the Monthly bonus report for Dade & Broward.
• Prepare wage statements for the Health Dept. for workers’ compensation.
• Pull out the employee’s records for Subpoena as per request.

• Process employment verifications and wage statements requested by employees every Wednesday.
• Maintains records on employee timesheets and timecards.
• Compiles biweekly budget reports, monitoring Payroll expenses, overtime reports, and Labor Distribution for Dade and Broward.
• Keep a monthly record for the Department of Labor Statistical Report on 12 each month.
• Input Stores Bonus Reports from Dade and Broward monthly.
• Set up Forecast Summary for next Year’s Bonus Report for Dade and Broward-DG Stores.
• Handled basic administrative payroll duties, including data entry, filing, and faxing.
• Set up Forecast Budget /Payroll for next year.
• 401 (k) Contribution and Loan Summary Biweekly report YTD sent to Fidelity.
• Budget Next Year, resetting reports for Payroll Distribution, Budget Biweekly, and Overtime Excel reports.
• Headcount Report updated biweekly.
• BLS Report Data is pulled out from Payroll Distribution, and Headcount reports are to be reported to the BLS WEBSITE. (Payroll Distribution and Headcount)
• Customer Service.
• Complete other duties assigned by the Payroll Supervisor.

Education and Experience:

• AA/AS Degree in Accounting, Business Administration, or a similar discipline is required.  
• Minimum 3 years of experience in payroll.
• Working knowledge of payroll systems such as Paycom, ADP, etc.
• Proficient in Microsoft Office.
• Basic principles and practices of accounting, record keeping, report preparation, filing methods, and records management techniques.
• Communicate effectively and courteously with employees, Management personnel, and other reporting agencies.                                   
• Work independently, with strong planning, organization, and execution skills.
• Use tact, discretion, initiative, and independent judgment within established guidelines.
• Ability to apply the handbook, policies, laws, and regulations related to payroll.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. 

Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference, plane and solid geometry fundamentals, and trigonometry. Applying fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills - Pursues training and development opportunities; Strives to build knowledge and skills continuously; Shares expertise with others.
• Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; controls emotions; remains open to others' ideas and tries new things.
• Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; can read and interpret written information.
• Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Diversity—Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports the organization's goals and values; supports affirmative action and respects diversity.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives. 
• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work promptly; Strives to increase productivity; Works quickly.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Physical Demands: The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this Job, the employee is regularly required to sit. The employee must frequently use hands to forger, handle, feel, and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

Clearing House Compliance Notice

In accordance with federal regulations, this position requires successful completion of a Clearinghouse background check prior to employment. All candidates must be registered with the FL Clearinghouse Florida Agency for Health Care Administration (https://info.flclearinghouse.com/) and provide consent for the employer to access their records. Employment is contingent upon a clear record and ongoing compliance with all applicable regulations.