Payroll Specialist - 12 months FTC

Company Description

Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their life easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money. For everyone, everywhere.

More about our mission.

Job Description

We’re currently hiring for a 12 months fixed term Payroll Specialist to join our global Payroll Team based in Tallinn!

We’re looking for a payroll superstar, with a keen eye for accuracy, attention to detail and a desire to share your EMEA payroll expertise and knowledge with our Global Payroll Team.

Reporting to the Payroll Lead, you’ll have above-average understanding of payroll across the EMEA with focus on Estonia, its overall function, and how our team provides excellent service to others. You’ll be responsible for the accurate, effective, and timely processing of your payroll for each pay period.

Wise has already pioneered new ways for people to transfer money across borders and currencies. Our customers can also manage their hard-earned money with the world’s first platform to offer true multi-currency banking. We’re 6000+ Wisers strong, with over 90 nationalities working in 25+ locations around the globe! We’re looking for a Payroll Specialist who lives our values, will help grow our culture, and drive our mission forward! 🚀

Your mission

This exciting role will join a team responsible for the overall global payroll process, including compliance, internal audit, and reconciliation across multiple countries for Wise. You’ll complete a variety of daily, weekly, monthly, annual, and ad-hoc tasks to ensure your payrolls are processed in accordance ahead of payroll deadlines.

This role will include supporting the payroll application, Cloudpay, of which we facilitate our America’s payrolls. In processing and supporting the payroll you will strive for accuracy, reduce errors, and payroll more efficiently. You will develop robust & detailed processes to ensure the execution of payroll in an effective, efficient, and timely manner. Cross-training will be key!

This amazing role will also participate by providing a variety of deliverables, including global projects, pre-post payroll journals, internal audits, and more. Also, you will provide input regarding team goals, KPIs, efficiencies, process improvements, and future optimization of our payroll team - all while providing outstanding customer service. Always.

The specifics:

• You’ll be working as a part of a wider Global Payroll Team, servicing 25+ countries using Workday (HRIS), while focusing specifically on our EMEA & Estonia based Wisers

• You’ll prepare, double-check, cross-check, review and analyze payroll inputs according to the established deadlines

• You’ll be completely responsible to ensure the timely submission of your payroll inputs to our third party payroll provider

• You’ll partner with your Lead to recommend new approaches, policy and procedure changes towards continuous improvement within the team 

• You’ll ensure your payrolls balance to your inputs - always

• You’ll be responsible for all documentation within your historical payroll files

• Continue to increase subject matter expertise on your allocated locations, on all payroll and legislative matters, providing support, as needed, to others

• Work with the Payroll team and the Payroll Lead to provide additional processing/transaction support, as needed

Compliance:

• You’ll ensure compliance across local payroll tax laws, while meeting applicable timelines effectively and efficiently

• Stay current with regulation changes affecting your payrolls to ensure accuracy and service to our customers 

• Partner to complete and respond to regulatory agency inquiries

Financials, Audits, and Reporting:

• Responsible for outputs of your payrolls, such as payroll journals, GL files, and ad-hoc reporting

• You’ll ensure all reporting and data is completed timely 

Your challenges

• We’re evolving our payroll model - you’ll have the chance to bring your brainpower and prior experience to help us build an outstanding payroll team as we continue to grow and scale

• You’ll assist to create efficiencies in our current ways of working and help us develop new ways of payroll processing

Qualifications

A bit about you

• Prior EMEA / Estonia payroll processing experience of at least 1-3 years in a high growth, product or service led company - this assists you to know how to deal with ambiguity and shifting priorities, and come up with innovative solutions 

• Payroll skills - you’ll have experience in preparing, processing, correcting, and auditing most aspects of payroll - as well as the ability to learn new payroll processes efficiently

• Fluent in English, both written and verbal - Other languages are always welcome!

• Above average tech skills – particularly with Google Docs, Sheets, and Microsoft Excel for use of pivot tables, charts, etc - as well as being proficient in using payroll software.

• Collaborative - you’ll have a passion and skill for building strong relationships based on trust and mutual respect

• Detail focused - you’ll have an eye for the details and an appreciation of data and analytics, using these two skills to drive your decisions

• Adaptable - you will be as comfortable working with ambiguity as you are with certainty. We need someone who can be agile enough to respond to changing priorities, but be able to hold clear on the long term path ahead

• Curiosity to learn, grow - we don’t expect you to be an expert, but we’ll need you to have a positive, can-do attitude - with a willingness to learn new things

• Ability to multi-task - you must be able to handle multiple tasks - often at the same time. You’ll also have the ability to start, stop, pick-up and complete tasks on a recurring basis 

• Teamwork focused - You excel in a teamwork-oriented setting. This role requires you to partner with your peers and cross-check assigned payrolls 

Key benefits

We’re people without borders — without judgement or prejudice, too. We want to work with the best people, no matter their background. So if you’re passionate about learning new things and keen to join our mission, you’ll fit right in.

Also, where and what you studied isn't important to us. If you’ve got great experience, the right skills for the role and you’re great at articulating your thinking, we’d like to hear from you.

You can read more about our benefits here: https://wise.jobs/what-we-offer

Additional Information

For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We’re proud to have a truly international team, and we celebrate our differences.

Every Wiser should feel that they can be themselves at work.

Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to share their contributions towards mission zero and able to progress in their careers.

Having diverse teams that reflect our diverse customer base helps us build a better product. We can be more creative and empathetic to our customer’s needs and make sure we leave no-one behind on our journey to mission-zero.

For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

Keep up to date with life at Wise by following us on LinkedIn and Instagram.