Payroll Senior Specialist (34567)

Position Summary

The Senior Payroll Specialist will have a prominent role in this fast-paced, high growth company to ensure accuracy with current payroll processes and entries, compliance with federal and state regulations, and continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.

Essential Duties & Responsibilities

• Analyze, prepare, process, and reconcile weekly and bi-weekly payroll.
• Complete all tasks related to payroll administration and proper execution.
• Gather, export, key, and audit timekeeping data. Resolve all discrepancies.
• Maintain data integrity between payroll systems.
• Oversee PTO administration and approval, process vacation accruals and reconciliation.
• Submit cash requirements to Accounting for Payroll funding and 401k deposit.
• Process involuntary deductions such as levies, child support and garnishments.
• Issue pay cards and set up in the system.
• Manage trade programs as they relate to payroll. (IEC, CEF, etc.)
• Respond to employee and management inquiries regarding payroll matters, tax issues and benefit plans.
• Complete and distribute Certified Payroll Reports; conduct DOL reporting in a timely manner.
• Complete Worker Wage Rate Forms and maintain compliance with prevailing wage and Davis Bacon laws.
• Sets up prevailing wage jobs in the system and maintains settings to ensure correct wage payments.
• Complete ROCIP and CCIP reporting.
• Perform weekly posting of payroll journal entries and reconciliation. 
• Reconcile per diem per IRS guidelines.
• Process verification of employee requests.
• Recommend and implement changes to improve processes.
• Prepare, reconcile, and transmit weekly 401K deposits to Principal.
• Create weekly payroll reports and fulfill ad hoc reporting requests.
• Ensure DOL compliance with Wage and Hour per local, state, and federal guidelines
• Performs other duties as needed to support projects, operations, and the department.

Qualifications

• Bachelor’s degree or the equivalent years of experience.
• 7+ years of specialized payroll experience.
• Experience with Paycom and COINS a plus.
• Certified Payroll Professional certification highly preferred.

Skills & Abilities

• Strong customer orientation with good communication skills. (Excellent email/written and verbal).
• Meticulous with a strong attention to detail.
• Problem analysis and problem resolution.
• Excellent analytical and organizational skills.
• Flexible. Busy periods may require longer working hours.
• High degree of maturity and discretion handling confidential and sensitive payroll information.
• Reliable candidate with teamwork skills.
• Superior data entry skills-fast and accurate.
• Knowledge of construction scale pay/certified payrolls and job costing.
• Knowledge of applicable payroll taxes and related processes with understanding of ongoing legislative changes which affect payroll.

Work Environment & Physical Demands

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

• Requires mobility within an office environment. 
• Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone. 
• Prolonged periods sitting at a desk and working on a computer. 
• The employee may be required to walk; reach with hands and arms; and bend. 
• May be required to stoop, kneel, and crouch.   Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.  
• Possess good hearing, normal or corrected. 
• The employee must be able to regularly lift and/or move up to 50 pounds. 
• The employee may be required to climb stairs. 
• Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed. 

CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.