Payroll Manager

Payroll will respond to all inquiries as soon as practical and in accordance with the listed department standards. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer

Timekeeping Process 

• Oversee all aspects of the Timekeeping Process. 

Payroll Process

• Oversee all aspects of the payroll process 
• Process any change to employee wage/rate 
• Confirm and process approved OT 
• Review and process payroll corrections as needed 
• Process all Credit Card receipt Personal Action Form deductions and reimbursements
• For terminated employees, process Personal Action Form transaction for any outstanding balance
• Process Sick Time adjustment as needed
• Process Personal Time Off Buy-Outs Personal Action Form transactions
• Create reoccurring payroll transactions for cell phone stipends and cancel as needed
• Review and process Personal Action Forms for sign-on/referral bonuses
• Process employee garnishments

Tax Liability

• Respond to employee audit requests from federal and state agencies

Reporting and Auditing

• Report on monthly meeting with the Controller to review payroll reports 
• Coordinate meetings with other departments as needed
• Create OT Prevention Report and provide it to pertinent departments 
• Create Certified Payroll (Davis Bacon Wages) report and submit it to the client per contract 
• Complete the annual SYS Year-End checklist 
• Complete weekly GL transaction
• Create and provide monthly loan balance report

Deliverables

• Timekeeping process – weekly basis
• Payroll process – by 3pm every Tuesday
   
• Tax Liability – Once a year in October
• Certified Payroll report – weekly/monthly depending on the project
• Complete Year-end Checklist – Annual | December
• Employee Loan Report – monthly
• General Ledger transaction report – weekly
• Complete a minimum of one site visit per quarter.

• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Reading Comprehension – Understanding written sentences and paragraphs in work-related documents.
• Speaking – Talking to others to convey information effectively.
• Writing – Communicating effectively in writing as appropriate for the needs of the audience.
• Coordination – Adjusting actions in relation to others’ actions.
• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Time Management – Managing one’s own time and the time of others.
• Social Perceptiveness – Being aware of others’ reactions and understanding why they react as they do.
• Computer Skills
• Bilingual Preferred