Payroll Administrator Workday

Come join our GTE Financial team!

We are looking for an organized, professional, dedicated individual to join as a Payroll Manager.  The Payroll Manager is responsible for the timely and accurate delivery of payroll and related client services, including, recordkeeping and reporting.  This position provides support to Accounting and other departments. The position is responsible for the administration of the company’s time and attendance and payroll systems. 

What does GTE look for in a Payroll Manager?

• Comply with all corporate responsibilities in the processing and deliverance of payroll functions as it relates to management; employees; state and federal reporting; maintaining and producing payroll reports and records as needed and serve as a liaison to external regulating agencies as determined by law.

• First point of contact for employees for time and attendance and payroll.

• Payroll duties:

  • Process and maintain all payroll transaction information for new hires, terminations, leave of absences, transfers, earnings, taxes, child support, tax levies, benefit and other deductions, garnishments, direct deposits, etc.

  • Maintain roles in the payroll system for supervisors, managers and up so they can review and approve timecards for their staff.

  • Process and maintain all time and attendance information for new hires, and transfers to comply with company pay policies.

  • Complete vendor transactions including flexible spending and 401K.

  • Verify all State and Federal taxes, including bi-weekly, month end, quarter end, and year-end reconciliations.

  • Balance all payroll entries for bi-weekly, month end, quarter end, and year end, research and resolve any payroll issues in a timely manner.

  • Reporting new hires on bi-weekly basis to the state of Florida for all locations.

  • Maintain and distribute all employee W-2s.

  • Document payroll procedures and determine appropriate workflow.

• Maintain Payroll configuration in Workday to ensure accurate calculations and compliance with state and federal laws.

• Maintain setup with ADP for wage payments, garnishment processing and tax reporting.

• Assist with HCM configuration to Workday as it pertains to Payroll operations; including testing, maintenance, security and custom report creation.

• Prepare and maintain standard and ad hoc reports, queries, and conduct appropriate audits to ensure data integrity.

• Maintain the GL within Workday, download GL reports following each payroll, send reports to Accounting, and coordinate with Accounting for changes/updates.

• Maintain active communication with managers to assure timely and accurate payroll information is received for processing bi-weekly including personal leaves, time off requests, sick leaves, holiday pay, prior week adjustments and exception reports.

• Process payments for STD, and third-party LTD when received from the vendor partner.

• Compile third-party pay tax reporting information for employee and company FICA third-party responsibilities for employee third-party income.

• Assist with internal and external auditors on payroll data requests.

• Maintain, audit PTO accruals for all employees and audit PTO program to ensure accuracy.

• Audit and monitor benefit deductions for all plans including Medical, Dental, Vision, Life, LTD, STD, 401K and all others for both full time and part time employees assuring appropriate contributions are being withheld and remitted via outbound integrations

• Administer employee PC purchase process, from beginning to loan repayment, including following up with terminated employees, and providing a bi-weekly report to Accounting.

• Complete quarterly Multiple Worksite Report for the state of Florida

• Assure compliance with Federal and State payroll laws including domestic partnerships, taxes, and all other requirements.

• Complete or assist with departmental special projects.

• Excellent interpersonal and presentation skills to effectively communicate with the Executive Management Team, AVPs, VPs, Managers, Supervisors and all the staff as well as outside contacts.

• Strong analytical skills, attention to detail, and report proficiency.

• Ability to research and compile information for the purpose of increasing the proficiency of the payroll process.

• Ability to present a professional image when dealing with members, co-workers, management and outside contacts.

• Certified Payroll Professional preferred.

• Must demonstrate a functional knowledge of the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.

• Bilingual preferred (English/Spanish).

Required Qualifications:

• Undergraduate degree required.

• Min 3-5 years’ experience managing the full payroll process and systems administration, or a combination of education and experience.

• Workday experience strongly preferred.

Position Details:

• Location:  Downtown Tampa – GTE Headquarters

• Department Hours:  Monday– Friday (9:00 am to 6:00 pm)

Full-time hours required, with additional hours as necessary to accomplish objectives, goals, and projects.

The position is defined as hybrid in nature, (in-office, or remote) and may be changed at any time by management with appropriate notice, if possible.

Required for Remote/Hybrid Work:

• A quiet workplace so you can focus on delivering excellent service to our members.

• Some positions will require performance standards to be met to qualify for alternative work arrangements.

• Required to have power and high-speed internet over 100MB (minimum).

• Video capability (connection of 1.5 Mbps up and down recommended).

• Candidates must provide and meet all technical requirements prior to the first day of training.

• Hybrid candidates must live within driving distance of the office location and be able to regularly commute to and from the office location as needed.

Come and join our award-winning team!

GTE Financial is an Equal Opportunity Employer.

Note: The above statements describe the general nature and level of the work being performed and are not an exhaustive list of all responsibilities of an employee in this job. GTE Reserves the right to revise or change job duties at any time as directed by management. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.