Payroll Manager

Great company. Great people. Great opportunities.

If you’d like the chance to make your mark with the world’s largest equipment rental provider, come build your future with United Rentals!

As a Payroll Manager, you'll lead the charge in various Payroll functions and staff with tasks including weekly and bi-weekly US & Canadian payrolls; unclaimed property; Prevailing Wage and certified payrolls; and a variety of operational and tactical processes. You will be the mentor and team lead for Payroll staff to ensure timeliness; accuracy and compliance initiatives are met. You’ll be supported by our dedicated leadership team to help you reach your career goals.

What You'll Do:

• Mentor and lead Payroll staff ensuring timeliness; accuracy and compliance initiatives are met

• Provide on-going training and feedback to staff for payroll systems; new or updated process/procedures and legislative or payroll tax changes

• Manage large scale process and system improvement initiatives and projects that require cross functional teams and multiple process changes

• Audit and monitor various internal processes as well as inquiries and open help cases for efficiencies and accuracy

• Point person for payroll processing escalations and problem solving

• Ensure all month-end and quarter close tasks are completed accurately and meet auditing timelines

• Manage the union process ensuring reports and payments are made timely and accurately; work with union auditors as needed and ensure continued compliance

• Work with staff and outsource vendor to ensure payroll tax compliance and that all tracers are resolved timely

• Interface with multiple, interdependent stakeholder groups

• Establish updated policies and procedures to reflect process improvements or changes

• Develop timelines and communication strategy to key stakeholders and users, including preparation of collateral materials and reference guides

• Perform necessary training for all users and stakeholders

• Ensure compliance with all SOX and other internal audit policies and procedures

• Ensure compliance with existing internal and external regulatory governance

• Evaluate key controls, recommend and establish updated and streamlined payroll audit program

• Ensure unclaimed property meets due diligence and audit ready compliance

• Develop plans that outline branch issues, opportunities, and best practice programs

• Recruitment, selection, training, and development of direct report(s)

• Organize workload and schedules within department to accommodate field requirements

• Preparing/delivering performance evaluations and compensation recommendations

Requirements:

• Minimum 5+ years of experience supervising or managing Payroll, preferably in a multi-functional setting with geographically dispersed employee base

• Experience in US and Canadian payroll

• Experience with system implementation

• Experience in dealing with an internal and external customer base

• Experience with multiple payroll and timekeeping systems (Workday preferred) and the ability to troubleshoot issues

• Ability to manage projects and meet critical deadlines

• Experience with payroll taxes and all jurisdictional requirements

• Highly developed interpersonal skills, including excellent communication, flexibility, empathy, and persuasiveness

• Business oriented with sense of urgency; focused on actions and results and able to prioritize well

• Leadership, including coaching and guiding

• This individual will need to rely extensive experience and judgment to plan and accomplish goals

• Business office with casual business attire and use of a personal computer. Some travel required (0-20%)

Why join us?

We don’t just “talk the talk!” We’re an award-winning company (recently named a Glassdoor Best Place to Work in 2023) that truly cares about our people - That’s why we offer best-in-class benefits and perks that will support you and your family. In addition to our health and financial plans, we also offer:

• Paid Parental Leave

• United Compassion Fund

• Employee Discount Program

• Career Development & Promotional Opportunities

• Additional Vacation Buy Up Program (US Only)

• Early Wage Access through Payactiv (US Hourly Only)

• Paid Sick Leave

• An inclusive and welcoming culture

Learn more about our full US benefit offerings here.

United Rentals, Inc. is an Equal Opportunity Employer and makes employment decisions regardless of race, color, religion, sex, national origin, age, genetic information, citizenship status, veteran status, sexual orientation, gender identity, disability, or any other status protected by law. If you need a reasonable accommodation at any point of the application process, please email [email protected] for assistance.

At United Rentals, we proudly hire active duty members, veterans, reservists, and their families. The values that define your service—leadership, discipline, integrity, and teamwork—are the same values that drive our success. With many veterans already part of our team, we’re ready to help you transition into a rewarding career.

United Rentals consists of a wide variety of roles with different duties and responsibilities. The actual pay rate offered to candidates varies depending upon a wide range of factors including specific position, education, training, experience, skills, and ability.