ARS Pharmaceuticals is a commercial pharmaceutical company, passionate about improving patients’ lives. We are launching neffy®, an intranasal epinephrine product for patients and their caregivers with Type I allergic reactions including food, medications and insect bites that could lead to life-threatening anaphylaxis. We promote a culture of inclusivity, integrity, and creativity, while pursuing solutions for patients and families affected by serious allergic reactions.
JOB SUMMARY:
The Payroll Manager is accountable for payroll operations, including the processing of bi-monthly payrolls in compliance with all applicable tax regulations for our multi-state US employees. This position reports to the Senior Director of Accounting.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Manage the end-to-end payroll processing for US multi-state payroll using Paylocity, including regular semi-monthly, equity, bonus, incentive comp/commission, and out-of-sequence payrolls
- Manage, review, update, and approve employee-initiated changes to the employees’ payroll profile in Paylocity (i.e. employee address, tax elections, ESPP elections, 401K contributions, benefits deductions etc.)
- Reconcile payroll before transmission; process and validate confirmed reports
- Manage 401K administration for employee and employer contributions, and compliance audits
- Manage and maintain company tax, employee account and tax setups in equity administration platform
- Process ESPP activity including employee contributions, refunds, and compliance audits
- Manage and maintain all payroll-related tax accounts (i.e. withholding, UI, local, and any other payroll accounts as needed) as well as setting up all payroll-related tax accounts in any new states
- Serve as the subject matter expert on the payroll system and all payroll-related tax compliance requirements for all state we are established in
- Partner with HR to complete employee onboarding, ensuring new hires are accurately entered into Paylocity on a timely basis, managing the onboarding document audit, employee profile set-up, set up time off policies, and update for benefits as employees become eligible and enroll
- Manage accurate and timely quarterly and annual tax reconciliations and reporting, including W-2’s
- Investigate any discrepancies or unusual items related to payroll or payroll taxes
- Serve as the contact for employee payroll inquiries
- Assist the Accounting team with journal entries and account reconciliations
- Assist Controller in review and approval of Concur expense reports, ensuring accurate support and coding
- Develop ad hoc financial and operational reporting as needed
- Attend and participate in staff and team meetings as requested
- Fulfill other payroll or accounting duties and responsibilities as requested or as assigned
- Maintain a professional development plan for yourself and present this to your supervisor for regular review and support
EDUCATION AND EXPERIENCE:
- Bachelor’s Degree in Accounting or Business related field, and/or equivalent experience in payroll and benefits department preferred
- 7+ years of full-time payroll processing experience at a complex multi-state organization is required; Life Sciences company experience is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of payroll rules and regulations including taxes
- Experience with payroll systems; Paylocity is a plus
- Familiarity with benefits administration
- Ability to work independently in a time-sensitive environment, self-motivated and self-directed, and ask for support and guidance as needed
- Strong SOX experience
- Strong ability to independently research and interpret payroll and new tax requirements
- Excellent problem-solving skills and an ability to research complex issues
- Flexible mindset with the ability to identify multiple solutions or options to overcome- challenging situations
- Excellent verbal and written communication skills, including the ability to influence and present ideas to all levels of employees throughout the organization
- Team-oriented with the ability to collaborate and build effective relationships across multiple departments and functions in a fast-paced environment
- Ability to proactively manage multiple tasks and workloads; flexible, able to adapt/adjust with short notice
- Capable of making sound judgments and anticipating needs
- Capable of handling tight deadlines in a calm manner
- High level of accuracy
- Able to maintain a strict level of confidentiality in all aspects of the position
- Advanced skills in MS Excel and proficiency with MS Word and PowerPoint
At ARS, we are proud to offer a highly competitive compensation & benefits package.
The full-time salary range for this posted position is $125,000 to $150,000 and may be eligible for a discretionary annual performance bonus. Actual pay rates are determined by considering multiple factors including qualifications, relevance of experience, education & credentials, subject matter expertise, and other job-related factors permitted by law.
This position is also eligible for Equity, 401k matching, and our excellent benefits package including 100% employer paid Medical, Dental & Vision for employees. View the full package here: ARS Careers Page
ARS Pharmaceuticals believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. ARS Pharmaceuticals is also committed to providing reasonable accommodation to qualified individuals so that an individual can perform their job-related duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at [email protected]
The position will be posted until a final candidate is selected for the requisition or the requisition has a sufficient number of applications.
Top Skills
What We Do
Our mission at ARS Pharmaceuticals is to provide at-risk patients and their families better protection from severe allergic reactions. We are developing a product that patients and their caregivers can use without anxiety or hesitation, confident in the effectiveness of the both product and the ability to administer it.
We are developing ARS-1, a novel intranasal epinephrine spray with a unique absorption technology that could be easy-to-use, convenient and more reliable for patients and loved ones at-risk of severe allergic reactions to food, medications and insect bites that could lead to life-threatening anaphylaxis
