Payroll Manager
Department: Accounting Reports to: CFO
FLSA Status: Exempt, subject to review of actual duties and applicable law Supervises: Payroll staff, as assigned
Position SummaryManage accurate, timely, and compliant payroll for the Hoffman family of companies which has a multi-company payroll with a multi-state workforce of more than 1,400 employees. Lead payroll operations, staff, tax compliance, project reporting, and system administration while actively
participating in one complex monthly payroll.
This position operates in a fast-paced, rapidly growing environment and requires strong skills in prioritization, communication, analysis, project management, people leadership, and solution development.
Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.
Essential Responsibilities
- Oversee full-cycle payroll, including wages, commissions, bonuses, benefits, retirement deductions, safe harbor contributions, garnishments, and adjustments; review payroll accuracy, approvals, and funding.
- Lead and cross-train payroll staff, manage deadlines, resolve complex inquiries, and protect confidential information.
- Prepare, review, and process one complex monthly payroll and assist the payroll team with the other payrolls as needed.
- Collaborate with Human Resources, Benefits, Accounting, Operations, Information Technology, and external agencies to coordinate payroll-related activities and resolve issues.
- Manage payroll tax deposits, filings, reconciliations, notices, amendments, and quarter- end/year- end reporting.
- Administer certified payroll and prevailing-wage compliance, including classifications, wage rates, fringe benefits, weekly submissions, and Statements of Compliance.
- Maintain OCIP/CCIP project records and submit monthly payroll reports through project completion.
- Maintain internal controls and records and support audits.
- Administer ADP Workforce Now, including configuration, reporting, troubleshooting, and process automation and participate in the assessment and implementation of suitable replacement programs as needed.
- Coordinate with Principal who is the TPA for our 401k and ESOP plans.
- Five or more years of progressively responsible payroll experience, including multicompany, multi-state payroll for 1,000 or more employees.
- Hands-on ADP experience, preferably Workforce Now, and experience with certified payroll, prevailing wage requirements, and OCIP/CCIP reporting.
- Strong knowledge of payroll taxation, wage-and-hour requirements, payroll accounting, reconciliations, and internal controls.
- Advanced Excel skills and prior supervisory, team-lead, or payroll workflow management experience.
- Strong analytical, organizational, and communication skills; ability to meet firm deadlines with accuracy and confidentiality.
- Relevant bachelor’s degree or equivalent education and experience
- Certified Payroll Professional (CPP) designation
- Experience in construction or another project-based environment
- Experience with payroll integrations, implementations, or conversions
Additional hours may be required during peak processing, reporting, audits, and
implementation periods. Must be able to perform essential functions with or without reasonable accommodation.
Skills Required
- Five or more years of progressively responsible payroll experience
- Experience with multi-company, multi-state payroll for 1,000 or more employees
- Hands-on ADP experience, preferably ADP Workforce Now
- Experience with certified payroll, prevailing wage requirements, and OCIP/CCIP reporting
- Strong knowledge of payroll taxation, wage-and-hour requirements, payroll accounting, reconciliations, and internal controls
- Advanced Excel skills
- Prior supervisory, team-lead, or payroll workflow management experience
- Strong analytical, organizational, and communication skills
- Ability to meet firm deadlines with accuracy and confidentiality
- Relevant bachelor's degree or equivalent education and experience
- Certified Payroll Professional designation
- Experience in construction or another project-based environment
- Experience with payroll integrations, implementations, or conversions
What We Do
Since 1947, Hoffman & Hoffman, Inc. has served the Carolinas and Virginia in the selection and application of commercial and industrial heating, ventilation, air conditioning, filtration and direct digital control (DDC) systems. In Fall 2009, Hoffman & Hoffman, Inc. opened branch offices in Knoxville and Chattanooga, Tennessee. Hoffman & Hoffman represents manufacturers of the highest quality HVAC equipment and controls available on the market today. Through one of our (14) fourteen regional branch offices, our professional sales engineers can assist you in most commercial/industrial HVAC and filtration projects. We employ Certified Energy Managers (CEM), LEED accredited professionals and professional sales engineers dedicated to meeting the heating, filtration, ventilation and air conditioning needs of engineers, owners and contractors. Delivering engineered, flexible, economical and environmentally responsible solutions for commercial, industrial and institutional heating, ventilating, air conditioning and refrigeration requirements is our top priority.
