Payroll Manager

Responsible for managing the payroll function and team, supporting corporate compliance processes, and establishing/enhancing efficient, automated, payroll processes. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

• Bachelor’s Degree from an accredited institution preferably in an Accounting related field
• Five years of experience in accounting/ finance/payroll
• Five years of experience in payroll/HR related functions
• Five years of supervisory experience
• Knowledge, Skills and Abilities
• General knowledge of GAAP, Finance and accounting theories
• General knowledge of FLSA, DOL, and IRS regulations in regard to payroll matters
• Experience with financial analysis for labor general ledger accounts
• Proficient in MS Excel
• ERP and business software experience
• Broad experience within Payroll, including garnishments, multi-state tax and withholding requirements
• General experience with HR related transactions including benefits, bonus, and wage changes
• Experience with prevailing wages and certified payroll reporting, desired
• Understands payroll related general ledger account activity and associated reconciliations
• Knowledge of key controls, practices and testing in relation to the internal control framework for payroll processes
• Experience in developing process narratives and process flows documentation
• Excellent problem-solving skills and the ability to apply solutions and utilize resources
• Exercises good judgement with the ability to balance compliance requirements, employee and business needs
• Excellent verbal and written communication skills
• Excellent customer service skills
• Ability to prioritize and organize work independently and in a team

Supervisory Responsibilities:

• Manages the Payroll team
• Develop professional competencies of direct reports
• Establish goals that guide the team to meet the overall organizational strategy
• Knowledge and experience with employee related policies and legal requirements
• Fosters an open and inclusive culture
• Promotes and requires safe work practices
• Ensures exemplary customer service with PowerSecure and Southern business units
• Seeks opportunities for efficiency and improved processes
• Communicates and coordinates work-flows, information, etc with the Human Resources department
• Participates and contributes to the AFT team and fosters teamwork
• Ensure an open environment with timely and positive customer service for company employees
• Trains or ensures appropriate training for staff
• Ensures appropriate knowledge resources are available for company employees regarding payroll processes
• Coordinates with IT to ensure adequate systems, upgrades, and reports are available for payroll processes

Essential Functions:

• Manages the payroll function, supervises and reviews the work performed and analyzes staffing requirements
• Reviews payroll related journal entries and accruals
• Analyzes business practices impacting payroll and works with stakeholders to develop, document and improve processes
• Supports corporate compliance processes
• Ensure appropriate internal controls and documentation around payroll processes
• Ensures compliance with certified payroll requirements
• Ensures accuracy of the company’s payroll expenditures
• Responds to information requests from auditors and other parties related to payroll audits
• Designs, evaluates and implements procedures and processes while assessing the need for systematic enhancements in order to increase efficiency

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to work in front of screens for extended periods.

Work Environment:

For the most part, the work environment includes ambient room temperatures, well-lit work areas and traditional office equipment as found in a typical office environment. Office space may be shared.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.