POSITION SUMMARY:
The Payroll & HRIS Specialist plays a critical role in ensuring the accurate and timely processing of payroll while maintaining the integrity and security of the human resources information system (ADP). This position is responsible for managing employee data, payroll transactions, and compliance with federal, state, and local regulations. The specialist will collaborate closely with HR, finance, and management teams to support workforce administration and reporting needs. The ideal candidate combines strong payroll knowledge with HRIS system expertise and enjoys improving processes, analyzing data, and supporting system enhancements.
DUTIES AND RESPONSIBILITIES:
PAYROLL PROCESSING
• Process payroll cycles accurately and on time for employees across multiple states
• Review and audit payroll data including timecards, earnings, deductions, and tax withholdings
• Resolve payroll discrepancies and respond to employee inquiries
• Support year-end payroll activities including W-2 processing and compliance reporting
HRIS SUPPORT
• Maintain system security; employee set up, password resets, etc.
• Administer and maintain the ADP HRIS platform
• Maintain employee data integrity including organizational updates
• Generate HR and payroll reports to support leadership decision-making
• Support system testing, upgrades, and new module implementations
PROCESS IMPROVEMENT
• Identify opportunities to streamline payroll and HRIS processes
• Assist with HR technology projects and system enhancements
• Develop documentation for HRIS and payroll procedures
• Support HR data audits and reporting accuracy initiatives
MINIMUM KNOWLEDGE, EXPERIENCE & SKILLS REQUIREMENTS:
• 2-year degree in Human Resources, Accounting or equivalent work experience in HR information systems, accounting, and payroll
• Experience with HR processes such as payroll, benefits, compensation, etc.
• Solid knowledge of HR functions, policies, and procedures
• Experience with ADP Workforce Now preferred
• Strong planning and organizational skills
• Strong problem-solving skills to identify problems and develop solutions
• Strong verbal and written communication and interpersonal skills
• Strong attention to detail
• Able to work collaboratively in a matrix environment
• Able to thrive within a fast-paced environment
• Able to maintain a high level of confidentiality
• Proficiency in Microsoft Office Suite of programs
• Advanced proficiency in Excel
ESSENTIAL FUNCTIONS & WORK REQUIREMENTS:
• Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
• Able to sit or stand for extended periods of time
• Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
• Able to read and write at a high school graduate level
• Able to lift 10 to 20 pounds
• Able to view/read computer screen for extended periods of time
• Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
• Able to travel independently to support Company objectives and personal development
These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.
Skills Required
- 2-year degree in Human Resources, Accounting or equivalent work experience in HR information systems, accounting, and payroll
- Experience with HR processes such as payroll, benefits, compensation
- Knowledge of HR functions, policies, and procedures
- Experience with ADP Workforce Now
- Strong attention to detail
- Strong communication and interpersonal skills
What We Do
At Shopko Optical, we treat you like a patient first, a customer second and a neighbor always. We care about the health of your vision, and we’ve helped our communities see better for over 40 years in over 100 locations. Our trusted optometrists and opticians provide comprehensive exams and diagnoses with a personal touch. We’re committed to providing convenient eyecare with remarkable customer service and an extensive selection of brand name frames and the latest in lens technology, all in one place. Come see for yourself.
