Payroll & HR Specialist

The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.

Responsibilities:

The main tasks are to:

• Act as HR specialist for employees and managers to:
  • Answer questions related to HR and benefits policies.
  • Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
  • Coordinate changes (salary and bonus) with the payroll department.
  • Updating Finance department about the changes of the month regards payroll (new banks account/address, new referral reward) & contact with the external payroll provider
• Assisting HR Manager with day-to-day clerical/administrative HR functions.
• Participate in HR Services projects and act as an ambassador for HR initiatives.
• Enter data into employee files.
• Act as HR resource for employees and managers to:
  • Draft employment contracts, amendments and all other documents related to employee files.
  • Follow up with managers on contract employees, and mid and end of probation for new employees.
• Support HR and management partners during the annual performance evaluation process.
• Provide administrative and other support to HR partners such as:
  • Communications to teams,
  • Salary positioning proposals,
  • Development plan follow-up, etc.
• Act as HR resource for employees and managers to:
  • Coordinate departures and returns from long-term absences (unpaid leave, paternity and maternity leave, disabilities).
• Help onboard new employees by assisting the HR Business Partner and and Production Teams to create a seamless first week and beyond.
• Manage employee benefits like ticket restaurant, ticket transport, etc. and group insurance file administration.
• Manage the relationships with external services providers such as Payroll provider, labour and immigration lawyers, relocation providers, and benefits suppliers.
• Be the key user and reference point for managing administrative employee file tools.
• Ensure accuracy of HRIS data.
• Manage HRIS requests.
• Have good working knowledge of the HRIS system.
• Ensure that payroll is in line with the company’s HR policies.
• Oversee the day-to-day payroll operations and the monthly process with the finance team.
• Perform all other related duties.

Qualifications

The ideal candidate will have excellent attention to detail, flexible, and a strong work ethic.

To be considered for this role you must have:

• Accuracy and strong attention to detail 
• Ability to prioritize accordingly and adapt to change - remain curious and open to learning
• 2 or more years' experience in a relevant field.
• Proficiency in Microsoft Office especially Excel
• Excellent communication skills
• Customer focused
• Organizational and planning skills
• Autonomous and takes initiative
• Has a sense of urgency
• Team player with various communities and stakeholders
• Empathy and discretion
• Ability to understand and apply laws, regulations, and company policies
• Excellent writing and communication skills in English and Spanish

Benefits:

• Hybrid work with 3 days in the office/week
• Private Health Insurance and fitness subsidies.
• Employee mental health assistance.
• Tickets restaurant
• Free coffee, fruits and daily breakfast.
• Spectacular roof-top terrace with sea views