Payroll & HR Specialist

About SD Worx

About the role:

As Payroll & HR Specialist you will act as the operational HR point of contact for all day-to-day people activities in SD Worx Romania. You will ensure the quality and continuity of payroll and personnel administration. You will work closely with the People Country Lead and local managers, contributing to a positive and compliant employee experience throughout the full employment lifecycle.

What do we have to offer?

• Stable employment conditions: permanent contract of employment

• Hybrid working arrangement

• Flexible Benefits Platform: monthly allowance for wellness, retail, and leisure

• Private Health Insurance

• Birthday leave and bonus

• Holiday vouchers and additional days of annual leave for tenure

• Weekly in‑office massage sessions

• Fresh fruit delivered to the office every two weeks

• Referral program

• Workation - possibility to work from any SD Worx location (4 weeks per year)

• Learning opportunities: through an individual development plan and professional training

• Career growth: whether you want to become more of an expert in your field or want to expand your knowledge more horizontally, there is always room to grow within SD Worx!

Which tasks can you expect?

• Manage the end-to-end monthly payroll process in coordination with People Country Lead

• Collect, validate and submit all payroll inputs on time (allowances, deductions, contract changes)

• Ensure timesheet accuracy and reconciliation with HR systems (SuccessFactors, colorful.hr)

• Calculate and administer non-salary benefits: meal vouchers, private health insurance, benefit online

• Prepare and submit mandatory statutory declarations (REGES and other ANAF reporting obligations) within legal deadlines

• Respond promptly to employee queries on payslips, calculations and deductions

• Maintain payroll documentation archive in compliance with applicable legislation

• Draft and manage personnel documents: employment contracts, addenda, decisions, employment certificates, job descriptions

• Register all personnel movements in REGES and internal systems (new hires, amendments, terminations) within statutory deadlines

• Manage physical and digital personnel files, ensuring data accuracy, completeness and confidentiality

• Coordinate administrative onboarding and offboarding (documentation, system access, equipment return)

• Track and administer annual leave, sick leave, special leave and other types of absence

• Manage communications with the private health insurance provider for employee lifecycle events (joiners, leavers, amendments)

• Maintain occupational health and safety documentation: contracts with occupational medicine provider, health examination scheduling, H&S training records

• Support the operational implementation of organisational culture and People initiatives

• Collect data and prepare HR reports and presentations for the Management Team and internal stakeholders

What do you have to offer?

• Minimum 3 years of hands-on experience in a similar poisition

• Practical experience in payroll processing for Romanian market - mandatory

• Solid knowledge of Romanian labour legislation (Labour Code, Law 53/2003, Law 367/2022, H&S regulations)

• Good knowledge of payroll related tools (REGES, D112, colorful.hr or equivalent)

• Knowledge of personnel administration procedures and statutory reporting obligations

• Advanced Microsoft Office skills, especially Excel (formulas, pivot tables, reporting)

• High attention to detail and accuracy in data and document management

• Service orientation: empathy, patience and clear communication with employees and managers

• Ability to prioritise and organise workload effectively, including during peak periods (e.g. monthly payroll close)

• Professional proficiency in English (written and spoken)

• University degree, preferably in Human Resources, Law, Economics or a related field

• Familiarity with HRIS systems (SuccessFactors is an advantage)