Payroll & HR Administrator

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Payroll

• Responsible for the preparation and processing of payroll data ensuring it is accurate and ready for submission as per company deadlines.
• Ensure that time and attendance data is accurate and maintained during the month.
• Collate all new starter documentation, ensuring due diligence checks and sign off.
• Ensure that employee data is correct for the payroll run (bank details, address etc.)
• Maintain employee records; ensure that employee changes/deductions are entered correctly and made on a timely basis (SSP, SMP, Pension, NI, Tax etc.)
• Generate / build payroll and T&A reports as required.
• Complete monthly pension submissions once the payroll process is completed.
• To be the first point of contact for all payroll related issues and deal with any queries.
• Ensure that policies, procedures and processes are adhered to as per company standards and government legislation.  
• Work closely with Finance and HR to ensure any Payroll issues are addressed.
• To keep all records on Workday updated processing new starters, leavers and pay changes.
• Maintain and administer the current T&A system.
• Support the implementation of a new T&A system.
• To maintain the access control security system and report and faults with the engineer.
• To maintain the system used for roll call.
• Administer employee benefits and be a point of contact for queries.
• Produce weekly KPI data, including but not limited to headcount, absence, turnover.

HR Administration

• Ensure that all employee records are kept up to date.
• Coordinate the induction process for all new entrants, ensuring a smooth on-boarding process, offer generation, certificate collation and reference checks etc.
• Manage and maintain holiday, absence and overtime records for all employees.
• Generate HR employee related letters when required.
• Deal with ad-hoc employee enquiries.
• Support the HR Team with any other administrative related duties.

Who we're looking for

• Good working knowledge of Microsoft Excel, including lookups, pivot tables.
• Previous experience working in a data driven role, ideally Payroll.
• Previous administration experience.
• Ability to work in a fast-paced environment.
• Must be systems literate with high levels of attention to detail.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.