Payroll & Finance Coordinator

Are you detail oriented and highly organized? Do you enjoy variety in your work and the ability to contribute to a team in multiple ways? Montage Marketing Group wants you.

Montage is looking for a Payroll and Finance Coordinator to join our growing team. Qualified candidates will have the detail orientation, knowledge, and experience to support both agency and programmatic needs within our finance team.

This is a full-time, exempt position, working a blended schedule of time in-office at Montage’s Rockville, MD location and remote work from employee’s home office. Anticipated annual salary for this position is $62,000 - $72,000.

About Montage Marketing Group

Montage Marketing Group is an award-winning marketing firm focused on making connections—and making a difference. Our people are innovators and co-creators, visionaries and hard-working change makers. Our purpose is to make a connection with people, to get them to stop and think, to feel and act. Proven experts in engagement, outreach, communication, event planning, and experiential design, we’re a third party-certified woman, minority, and diversity business enterprise, and a member of the US Small Business Administration’s 8(a) program.

About the Role

This role works in partnership with our finance team to ensure the integrity of our payroll and accounting processes and procedures within Montage Marketing Group. The Payroll and Finance Coordinator will be responsible for the accurate and timely processing of semi-monthly payroll, as well as assisting in the proactive management of the full AP/AR cycles for multiple legal entities, all while maintaining a high-quality standard of work and accuracy.

Required Experience & Education

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting preferred.
• 3-5+ years of experience as a Payroll and Accounts Payable and Receivable Specialist, Staff Accountant, or similar accounting role.
• Advanced knowledge of database and spreadsheet tools such as Excel and accounting software.
• Experience with Unanet preferred.
• Experience with Paychex payroll preferred.

Job Responsibilities

Payroll

• Check timesheets for accuracy.
• Process payroll semi-monthly.
• Enter data into spreadsheets, payroll, and time and expense software.
• Handle direct deposit requests and data.
• Process wage garnishments. 
• Make adjustments in pay for raises, bonuses, benefits, and other deductions.

Accounts Payable

• Proactive in managing full A/P cycle.
• Ensure timely processing and entry of vendor invoices and payments in financial platform, Unanet.
• Process paper checks for distribution.
• Maintain precise records of all vendor payments.
• Assist with review of timesheets and expense reports to ensure correct coding, amounts, and receipts.
• Liaise with team member to correct any inaccuracies. 
• Bank and credit card reconciliations. 
• Monitor 1099 vendor files for accuracy and up to date W9’s tax reporting. 
• Complete special projects on an as-needed basis.

Accounts Receivable

• Manage the accounts receivable function by preparing, posting, verifying, and recording customer payments and transactions.
• Process customer payments and deposits in compliance with company procedures.
• Assist with client billing at End-of-Month (EOM) and preparing invoices. 
• Pull and analyze AR aging report and follow up on any past due receivables.
• Research and resolve any discrepancies.
• Reconcile the AR ledger to ensure all payments are accounted for and posted.
• Maintain and update customer files, including name or address changes.
• Perform other related duties as assigned.

Skills & Abilities

• Excellent communication and interpersonal skills.
• High attention to detail. 
• Must maintain confidentiality due to sensitive information.
• Understanding of basic accounting principles.
• Ability to work independently and collaboratively as needed.
• Analytical and problem-solving skills.
• Knowledge of payroll, garnishments, prorations, and benefits distribution.
• Proven ability to calculate, post, and manage accounting figures and financial records.
• Strong data entry skills.
• Proficiency with MS Office; expert proficiency with Excel.
• Good research skills.
• Exceptional customer service (negotiation skills preferred).
• Strong communication and organizational skills.
• Multitasking abilities.
  

Why Montage?

Because we’re a diverse team of collaborative creatives—people who care as deeply about each other as we do about our work. We know that true teamwork happens only when each person’s voice is valued, each one’s contribution is celebrated, and success is always shared. We encourage each team member to realize their full potential. And we invite people to make our agency their pathway to fulfillment.

How to Apply

At Montage, we're passionate about putting our talents, knowledge, interests, and experience to work every day. We produce strong work because we put connection first. We want someone who also values connection, respect, and collaboration. Someone who understands a thriving work environment is built on more than any one production. Sound like you? Apply today.
Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status. Applicants must be authorized to work for any employer in the United States. Montage Marketing Group is unable to sponsor or take over sponsorship of an employment Visa at this time. Montage Marketing Group is an E-Verify company.