Payroll Coordinator

Payroll Coordinator (Part-Time, Approximately 2 Days per Week)

Pabst Theater Group is seeking a detail-oriented and dependable Payroll Coordinator to join our team on a part-time basis, approximately two days per week. This role is responsible for ensuring accurate and timely payroll processing for a diverse workforce that helps bring live entertainment to some of Milwaukee's most iconic venues.

The ideal candidate is highly organized, maintains strict confidentiality, and enjoys working with numbers, systems, and people. As a key member of our finance and administration team, the Payroll Coordinator will support payroll operations, employee records management, and related reporting functions while helping ensure compliance with company policies and applicable regulations.

This position offers flexibility, a collaborative work environment, and the opportunity to contribute behind the scenes to the success of a vibrant and growing live entertainment organization.

PRIMARY PURPOSE: This role manages payroll administration, maintaining employee records, ensuring compliance with federal and state labor regulations, and providing exceptional support to employees and managers regarding payroll-related inquiries.This role also acts as a key resource for employees and managers, assisting with some human resources functions including onboarding paperwork, compliance, HR reports, reporting workers compensation and employee engagement initiatives. 

MAJOR DUTIES AND RESPONSIBILITIES:

• Manages biweekly payroll administration for staff members across various venues and business units.
• Validates employee attendance, hours worked, and pay adjustments to ensure data integrity and precision.
• Maintains accurate payroll documentation, including tax withholdings, benefit deductions, and garnishment records.
• Oversees payroll integration for new hires, status modifications, and separations within HRIS and payroll systems.
• Ensures all operations align with federal and state labor regulations and wage requirements.
• Generates and communicates essential payroll metrics and reports for internal audits and financial review.
• Supports managers with the payroll process.
• Facilitates completion of employment and new hire documentation.
• Maintains accurate employee records and HRIS data.
• Serves as a first point of contract for manager and employee questions regarding payroll. 
• Completes employee verifications and Unemployment Insurance claims.
• Coordinates employee recognition, engagement, and group activities.
• Assists with benefits enrollment, changes, and employee communications.
• Supports Worker’s Compensation administration and related documentation.
• Maintains confidential personnel files and ensures compliance with recordkeeping requirements.
• Prepares HR reports, metrics, and workforce data as needed.
• Assists with audits, reporting requirements, and HR documentation processes.
• Assists with performance review administration and related processes.
• Adheres to all safety standards. 
• Performs other duties as assigned. 

MINIMUM EDUCATION AND EXPERIENCE REQUIRED:

• Associate degree in Accounting, Finance, Business Administration, Human Resources, or related field from an accredited college or university; equivalent experience may be considered.
• Minimum 2 years of payroll processing experience, or payroll administrative experience.
• Strong knowledge of payroll practices, wage and hour regulations, and payroll tax requirements.
• Proficiency with payroll software, Microsoft Excel, and Google Docs..
• Adheres to all safety standards. 
• Performs other duties as assigned. 

PREFERRED QUALIFICATIONS:

• Experience with HRIS and timekeeping systems, preferably Paycom software.

GENERAL SKILLS/QUALIFICATIONS:

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Google Docs and Gmail.
• Ability to manage multiple priorities at the same time while maintaining a high level of discretion and confidentiality.
• Relationship building and customer service skills.
• Strong analytical and critical thought skills.  
• Problem solving and initiative.
• Time management skills.
• Adaptability and teamwork. 

PHYSICAL REQUIREMENTS:

• Able to regularly lift and/or move up to 10 lbs. and occasionally lift and/or move up to 20 lbs.
• Able to use close vision, distance vision, depth perception, color determination, and adjustment of focus. 
• Regularly required to sit, stand, walk, talk, and hear.
• Occasionally required to bend, twist, climb, kneel and balance.
• Regularly required to walk short distances, reach with hands, and stoop or bend.

Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions.

WORK ENVIRONMENT: Corporate office environment with a moderate to quiet noise level.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Travel is not typically required for this position.