Payroll Coordinator

The Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of payroll. They exercise a high degree of meticulous attention to detail and exceptional organizational skills. Moreover, the Coordinator handles highly sensitive and confidential information, while also collaborating seamlessly with the HR department and other key stakeholders to ensure smooth and efficient operations. Additionally, the Payroll Coordinator is responsible for processing payroll for the Associate and Counsel population every month.

The primary job responsibilities include:

• Review notifications from the firm's HRIS system, Workday, and make necessary entries/adjustments to ensure employee salary payments are correct.

• Maintain employee payroll records and files.

• Coordinate with the billing team to obtain an accurate accounting of hours for the hourly attorney’s payroll.

• Return the personal accounts deduction list to the billing team each month.

• Review and audit all three payrolls before their completion date.

• Audit and review tax elections each quarter.

• Provide backup support for Payroll Specialist during the summer associates’ orientation.

• Ensure that payroll registers are tied to the general ledger before submission to the Controller's office.

• Ensure the resolution of any outstanding items on the payment and tax elections every month.

• Serve as backup for payroll coordinator team members in their absence and assist with processing and proofing payroll.

• Provide backup support to the Payroll Specialist to process invoices through the firm's expense management platform, ChromeRiver.

• Assist with special projects or research as needed and requested.

• Participate in the firm’s global Responsible Business program.

• Other duties as assigned.

QUALIFICATIONS

• Three (3)+ years of related experience required.

• Must have a solid background in payroll processing and general ledgers.

• Demonstrated Workday knowledge and experience.

• Advanced Excel skills.

• Strong written and verbal communication skills.

• Bachelor’s degree required, with a focus in business, accounting, or finance preferred

• Equivalent combination of education and work experience

Core hours are Monday through Friday, 9:00 a.m. – 5:30 p.m., with one hour for lunch. Must be flexible for overtime, as needed. Limited time off in December and January due to year-end demands. This position follows a hybrid schedule, with four days in the office and one day working remotely from home.

In Washington, D.C., the expected base salary range for this role is $71,000 to $93,000 per year.

This range reflects a good-faith estimate of pay at the time of posting; the actual compensation offered may vary depending on factors such as the candidate’s qualifications. This position is eligible for additional forms of compensation, which may include annual discretionary bonuses.  Employees in this role are also eligible for benefits offered by the firm, subject to applicable plan terms and conditions, which currently include medical, dental, and vision insurance; a 401(k) retirement plan; and paid time off. Please review this link for more information regarding employee benefits in the United States.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].