Dallas Baptist University

Payroll Coordinator

Posted Yesterday

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Dallas, TX, USA

In-Office

Entry level

Edtech • Professional Services

The Role

Processes monthly and biweekly payrolls for employees, adjuncts, students, and work-study programs. Reviews timecards, manages payroll forms and corrections, handles checks and direct deposit requests, prepares journal entries and year-end W-2s, supports annual reporting and reconciliation, and assists employees and supervisors with payroll issues. Maintains payroll records and systems while coordinating with Financial Aid and other departments.

Summary Generated by Built In

Job Summary & Responsibilities

GENERAL OBJECTIVES:4

Aid the Assistant VP for Payroll with general system maintenance, records, and college work-study programs. Administration of monthly, bi-weekly payrolls and various reports.

QUALIFICATIONS:

FPC or Higher
Skill in assisting employees and supervisors with payroll-related issues
Basic Accounting
Computer proficiency in Microsoft Office products
Excellent communication skills to communicate with students and employees
Ability to work with numbers and formulate spreadsheets
Knowledge of current payroll practices
Problem-solving abilities
Complete understanding of employment forms such as W-4 and I-9 forms for new employees
Information Technology knowledge with database experience is preferred
Detail oriented
Ability to multi-task

SPECIFIC RESPONSIBILITIES:

Responsible for college work-study, regular student worker and adjunct payroll, file management, and corrections.
Coordinating with Financial Aid work-study administrator on work-study matters.
Review and transmit timecards from ADP Time and Attendance
Assist supervisors with Time and Attendance troubleshooting
Process Employment related forms, i.e. Form W-4, Direct Deposit, Part-Time and Student Worker Exit, and Payroll Advice
Data entry, transmission and download of various payrolls.
Organize and monitor distribution of checks.
Create, process and positive pay manual checks when necessary.
Assist Assistant VP of Payroll with annual reporting. i.e. IPEDS, NDT, and Time Accruals
Initiate direct deposit reversals and stop payment requests as necessary.
Pursuit of outstanding checks to aid in reconciliation process.
Prepare journal entries for payroll related expenses including corrections and allocation.
Prepare year end W-2 for mailing.
Manage Form W-4 Exempt Filers.
Meet with Employees to discuss pay-related matters.

WORK SCHEDULE:
This is a full-time position with regular office hours between 8:00 a.m. – 5:00 p.m., Monday – Friday.

WORK LOCATION:
This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211

Preferred Qualifications

Must be a Christian who is a member of a church that holds Jesus Christ to be their Lord and Savior, and who holds solely the Old Testament and the New Testament as sacred Scriptures.
DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. Click here to read