Payroll Coordinator

Summary

The Payroll Coordinator is responsible for the accurate and timely administration of all College payrolls. The Payroll Coordinator will be expected to work in a fast-paced setting and provide service as the primary resource for students, faculty, and supervisors regarding payroll-related questions.     

Essential Duties and Responsibilities

The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

Payroll Coordinator 

• Process biweekly/semi-monthly/monthly payrolls accurately and timely, including regular wages, overtime, stipends, deductions, and other earnings   

• Administer the employment side of the Federal Work Study (FWS) program, to include:
  • Assign Federal Work Study semester maximums for each eligible student in the payroll system
  • Monitor utilization of student FWS each pay period
  • Transition students to regular work upon reaching their FWS maximum
  • Create periodic FWS utilization reports for Student Financial Services
  • Complete annual FWS audit
  • Monitor and address the students exceeding the 10 hour/week maximum     
• Reconcile insurance statements to employee deductions and general ledger liability accounts on a monthly basis; timely identify and resolve any discrepancies.
• Submit requisitions for insurance vendor payments and payroll deduction payments (i.e. PLUW)                    
• Annually review W2 and 1095 reports from payroll system
• Assist with audits and provide payroll documentation and reports, as requested                    
• Maintain accurate and confidential payroll records and employee payroll information     
• Maintain payroll related items on HRIS.
• Develop and maintain current desk procedures.
• Stay abreast of the latest changes to payroll laws, regulations, and tax requirements.

  Job Title: Payroll Coordinator

  Department: Human Resources

  Reports to: Director of Human Resources

  Status: Full-time, $20.70-$25.42 per hour.

  Class: Non-Exempt

  Date Last Revised: August 2026

   

  Illinois College is a residential, private liberal arts college located in historic Jacksonville, Illinois, 85 miles north of St. Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capital. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. Illinois College promotes academic freedom, equality of opportunity, and human dignity through an increasingly diverse student population. The College develops in its student’s qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

Qualifications

• Associate’s degree in accounting, finance, business administration, human resources, or related field, required. Three years of comparable work experience may be substituted in place of this degree requirement     
• Minimum 2 years’ experience in payroll administration, strongly preferred          
• Strong knowledge of payroll processing, timekeeping, wage and hour requirements, and payroll deductions
• Strong computer skills, specifically experience working with Microsoft Excel and HRIS systems
• High attention to detail 
• Ability to handle sensitive information and maintain confidentiality
• Excellent written and oral communication skills
• Strong organizational skills
• Ability to multi-task and effectively prioritize tasks
• Ability to identify and implement efficient workflows 
• Possess tact and have a friendly demeanor