Payroll Coordinator - Richmond, VA

Since 1987, Eagle Fire Inc. has evolved into a best-of-class provider of fire sprinkler systems, fire protection, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service in support of commercial, industrial, government, and mercantile facilities. We are actively growing across our 6 states (VA, NC, SC, GA, AL,TN, & TX) to provide more consistency in schedules, faster response time to our clients, and internal promotion opportunities. We encourage you to apply if you are interested in a secure career with a company that will invest in you.

Eagle Fire is seeking an experienced Payroll Coordinator to support accurate and timely weekly payroll processing across multiple locations and states. This role works closely with Payroll, Human Resources, managers, and field Team Members to maintain accurate payroll information, resolve discrepancies, and meet weekly deadlines.

The ideal candidate brings strong payroll experience, attention to detail, and the ability to work across multiple systems while providing excellent customer service.

What You’ll Do

• Prepare, review, and process weekly payroll and related tasks under the direction of the Payroll Manager.

• Enter and validate approved pay rates and payroll information in Paycom and Profit Zoom.

• Review timecards for accuracy, confirm manager approvals, and make corrections consistent with Company policies and applicable requirements.

• Verify payroll data before imports and exports, compare reports, and review payroll check registers before processing.

• Coordinate with field staff and managers to resolve payroll questions, correct discrepancies, and obtain necessary approvals.

• Process payroll information related to paid time off, on-call pay, incentive pay, stipends, and certified payroll.

• Calculate additional certified payroll pay for inclusion in weekly payroll.

• Generate and review payroll reports before and after submission.

• Partner with Human Resources to ensure new hire and employment status changes are accurately reflected in payroll systems.

• Process Team Member per diems each Monday and load approved amounts onto per diem credit cards.

What You’ll Bring

• At least five years of payroll experience in a multi-location, multi-state environment.

• An associate or bachelor’s degree in accounting or business preferred.

• Proficiency in Microsoft Office, including intermediate Excel skills and Microsoft Word.

• Experience using electronic payroll systems and importing/exporting data between platforms.

• Paycom and/or Profit Zoom experience preferred.

• Understanding of local, state, and federal payroll and payroll tax laws.

• Strong organizational skills, attention to detail, and the ability to prioritize work and meet weekly deadlines.

• Sound judgment, problem-solving skills, and the ability to manage multiple tasks in a fast-paced environment.

• Adaptability to changing processes, systems, and priorities.

• Excellent communication, interpersonal, and customer service skills.

• Ability to maintain strict confidentiality and work independently and collaboratively with minimal supervision.

Work Environment and Physical Requirements

• This is an on-site position in Richmond, VA, with a standard Monday through Friday schedule.

• Extended hours may occasionally be required to meet payroll processing and related deadlines.

• The role involves extended periods of desk-based work and regular use of a computer, keyboard, and other office equipment.

• Ability to review payroll data, prepare reports, and communicate with Team Members and managers, with or without reasonable accommodation.

The pay range for this position is $32 to $37 per hour. Actual compensation will be determined based on relevant experience, skills, certifications, education, internal equity, and market data for comparable roles. The published range represents our expected hiring range for candidates who meet the requirements of the role. While most offers will fall within this range, we may consider compensation outside the published range in exceptional circumstances where a candidate's experience and expertise would bring significant additional value to the organization.

Eagle Fire is an Equal Opportunity Employer and maintains a drug-free workplace.