The Role
Support multi-company payroll across five countries and ~1,800 employees. Maintain employee data, review and reconcile timesheets, process bi-weekly U.S. payroll (hours, deductions, tax withholding), manage direct deposit and tax changes, verify SSN/SIN, run labor reports, track late timesheets, and assist with related accounting processes and PTO accruals.
Summary Generated by Built In
If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.
ABOUT THE ROLE
We are looking for a Payroll Coordinator II to join our corporate finance team in our Buffalo office. This will be a critical member of a multi-company, international payroll department covering five countries and nearly 1800+ employees. This is a hybrid role, with the position working in-office a minimum of 1-2 days per week; may be more as needed.
HERE'S WHAT YOU'LL DO
- Assist in maintaining employee data in accounting system including reviewing new hire data, employee changes, termination calculations, and PTO accruals.
- Assist with weekly review, reconciliation, posting of timesheets and associated labor adjustments with knowledge of state overtime reporting requirements.
- Administer tracking and follow-up of late timesheets with associated accounting processes.
- Assist with processing bi-weekly payrolls for the U.S. including reviewing hours uploaded, benefit deductions, and tax withholding.
- Maintains employee direct deposit and Federal/State tax changes.
- Perform new hire SSN/SIN verifications.
- Working knowledge of reporting system. Run labor reports as requested.
- May handle other responsibilities as needed.
HERE'S WHAT YOU'LL NEED
- Minimum of 2 years’ related payroll and/or accounting experience is required.
- Payroll certification a plus.
- Knowledge of payroll, accounting principles and methods.
- Outstanding organizational skills, strong attention to detail, and the ability to meet strict deadlines.
- Excellent communication and teaming skills.
- Relevant software payroll experience, including proficiency in Microsoft Excel and Word.
The salary range for this position is $57,600 to $72,000 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Based on the position status, employees may be eligible for discretionary bonuses and a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
ABOUT OUR FIRM
CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.
ABOUT WORKING HERE
- We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
- We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
- We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.
Skills Required
- Minimum of 2 years related payroll and/or accounting experience
- Knowledge of payroll, accounting principles and methods
- Proficiency in Microsoft Excel and Microsoft Word
- Outstanding organizational skills, strong attention to detail, and ability to meet strict deadlines
- Excellent communication and teaming skills
- Working knowledge of reporting systems and ability to run labor reports
- Experience with timesheet review, reconciliation, and labor adjustments (including state overtime reporting requirements)
- Experience maintaining employee payroll data, processing new hires, terminations, PTO accruals, direct deposit, and tax changes; perform SSN/SIN verifications
- Payroll certification
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The Company
What We Do
As an integrated design firm, we do a lot of things. But at our core, we help people continuously flourish. We leverage the heart, passion and intelligence of our more than 1,000 creative thinkers to develop solutions for some of the greatest challenges facing our clients and society. Whether designing for equity in education, accessible healthcare, inclusive communities, new scientific discoveries or the “next big idea” in business, we partner with organizations to help them improve human life. We do this through a design approach we created called Living-Centered Design. Our approach realizes that to create a world where people continuously flourish, we must address the complex interdependencies that exist between people, businesses, communities, society and the environment. Learn more at cannondesign.com/livingcentereddesign.
