Payroll Compliance Coordinator

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

Payroll Compliance Coordinator

We are currently seeking a Payroll Compliance Coordinator Specialist to join our team. In this role, you will be responsible for using reliable and appropriate resources to facilitate the timely processing of a variety of compliance items associated with Payroll COE responsibility. This includes federal, state and local minimum wage data research, worksite employee medical contributions, SBEA requirements and any other necessary compliance and administrative tasks. 

Here’s what you’ll do:

• Uses reliable and appropriate resources, facilitates the timely research of federal, state and local minimum wage data (current and future) to support client compliance; partners with Legal to certify accuracy of data obtained from minimum wage resource(s).
• Maintains the integrity of the Minimum Wage database to ensure compliance with applicable regulations/effective dates and accuracy of related reporting.
• Drafts internal and external communications related to minimum wage compliance topics.
• Facilitates the timely collection, input and balancing of prior wage/tax data and deductions for new client worksite employees.
• Ensures the timely collection and processing of IRS Form 8973 from all clients to support Small Business Efficiency Act regulations.
• Conducts appropriate analysis to calculate and input accurate amounts of Retroactive Benefit deductions for worksite employees.
• Manages assigned team mailbox(es) ensuring quick turnaround times when responding to internal and external client inquiries.
• Processes necessary reporting to provide metrics to management, ensure efficiency of process, etc.
• Provides positive, responsive service when communicating with payroll teams and other constituents to ensure timely issue resolution and high customer satisfaction.
• Ensures timelines and deadlines are met and keeps management informed of the possibility of any backlog or delays.
• Supports process and audit efforts to ensure integrity and accountability for Sarbanes-Oxley compliance.
• Interacts with and maintains a productive working relationship with internal customers, including payroll specialists and company service providers.

Here’s what you’ll need to be successful:

• High School Diploma or equivalent is required.
• Two to four years of experience in a payroll administrative support role or job-related field.
• Data entry experience is required.

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.