Tom James is the World’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’ – we offer unparalleled value to those with an eye for quality.
We are seeking an enthusiastic, proactive individual to join our team. Qualified applicants must demonstrate the ability to learn quickly, be extremely detail-oriented, understand the team’s goals and effectively prioritize their efforts.
The Payroll Associate is responsible for supporting multi-entity payroll processing and ensuring accurate and timely tax reporting and compliance. This role will perform payroll audits, assist with tax filings, reconcile payroll-related accounts, and serve as a resource for employee payroll inquiries.
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Job Duties:
- Process payroll for assigned entities accurately and in accordance with established schedules
- Maintain and update payroll processing procedures, provide backup support during team absences across payroll systems
- Assist in documenting workflows and supporting implementation or optimization of payroll systems
- Review and validate payroll changes, including pay rates, bonuses, allowances, equity/stock, deductions, tax elections and direct deposit updates
- Partner with department manager to maintain payroll-related general ledger (G/L) mappings, including setup, research, and correction of coding issues
- Assist with payroll cash account balancing and related reconciliations
- Audit new hire payroll and tax setup to ensure compliance and accuracy
- Support special projects and process improvement initiatives as needed
- All other duties as assigned.
Additional Responsibilities
Required Knowledge, Skills, & Abilities
- Proficiency in Microsoft Excel and general computer applications
- Ability to quickly learn and adapt to new payroll and accounting systems
- Strong numerical aptitude, including proficiency in 10-key data entry
- Strong verbal and written communication skills.
- High level of discretion and ability to handle confidential and sensitive information
- Self-motivated with a proactive, detail-oriented work style
- Analytical thinking and problem-solving capability
- Ability to work independently, and collaboratively across all levels of the organization
- Ability to handle stressful situations.
- Regular on-site attendance required
Work Experience / Educational Requirements
- High School Diploma or equivalent
- Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred
- 3-5 years of payroll experience preferred
At Tom James Company, we believe that taking care of our team is just as important as taking care of our customers. We offer a comprehensive benefits package designed to support your well-being and help you thrive, both personally and professionally. Here is a glimpse of what you can expect as part of our team:
* Health, Dental, and Vision Insurance
* Generous Paid Time Off
* Retirement Savings Plan
* 9 Paid Holidays
* Profit Sharing
* Employee Stock Purchase Plan
Skills Required
- High school diploma or equivalent
- Proficiency in Microsoft Excel and general computer applications
- Ability to learn and adapt to new payroll and accounting systems
- Strong numerical aptitude and 10-key data entry proficiency
- Strong verbal and written communication skills
- Ability to handle confidential and sensitive information discreetly
- Self-motivated, proactive, and detail-oriented work style
- Analytical thinking and problem-solving capability
- Ability to work independently and collaboratively across the organization
- Ability to handle stressful situations
- Regular onsite attendance
- 1–2 years of payroll and/or payroll tax experience
Tom James Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Tom James and has not been reviewed or approved by Tom James.
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Retirement Support — Programs include a 401(k), profit sharing, and employee ownership that emphasize long-term wealth building. These elements are presented as meaningful advantages for tenured employees.
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Healthcare Strength — The package spans major medical, dental, vision, life insurance, and both short- and long-term disability. Coverage breadth is positioned to provide peace of mind for individuals and families.
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Leave & Time Off Breadth — PTO is characterized as generous and a strong component of the package. Time-off allowances complement the broader benefits suite.
Tom James Insights
What We Do
Tom James is the world’s largest manufacturer and retailer of custom clothing and the engine behind some of the world’s most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—meaning we control the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality. Our service model is based on a simple mantra: “We come to you with fine clothing.” Our clients never wait in line, fight for parking, or covet a garment that doesn’t come in their size. Our clients never settle, because we leverage the support of Tom James’ vertically integrated resources, nearly unlimited fabric and styling choices, plus, the technology of the digital age to offer our clients the individualized wardrobe service they prefer. The efficiency and value of our business model allows us to span all price points, from $800, entry level fully custom suits to the most coveted, 100% handmade garments in the industry: Oxxford Clothes, based in Chicago, using Holland and Sherry cloth. The Tom James Company operates offices in 37 states, the United Kingdom, France, Holland, Germany, Australia & Canada. If you would like to learn more about our service and products, get in touch or visit our website at www.tomjames.com
