The Role
Own weekly multi-state payroll for the US workforce, ensuring regulatory compliance, accurate records, garnishment processing, reporting, and employee support. Maintain payroll data in ADP Workforce Now, assist with recruiting and training, prepare audit documentation, administer learning-management tasks, and implement process improvements. The role also supports engagement events and requires occasional domestic travel for training, audits, and site support.
Summary Generated by Built In
As a global leader in the design and manufacture of a wide range of specialty heat exchangers and heat transfer solutions, API Heat Transfer has a legacy of industry-leading performance that can be traced back more than 140 years. Throughout our history, we’ve built a corporate culture based on reliability and superior performance – from our innovative technologies to the people behind them. Experience has taught us that design and engineering expertise, supported by professionals who have a passion for their work, can bring about only one result: the ability to provide the right solutions for our customers.
As Payroll and HR Administrator, you will own weekly payroll for our US workforce across multiple states, keeping it compliant with federal, state, and local regulations. You'll work closely with HR and Finance to resolve employee pay questions, keep payroll records accurate, and help with recruiting and training.
What You Will Do
- Process weekly multi-state payroll in compliance with federal, state, and local regulations
- Manage wage garnishments (including support orders, tax levy's, or other garnishments)
- Enter new-hire and termination data in ADP Workforce Now and audit entries for accuracy
- Prepare weekly and monthly payroll reports for HR and Finance
- Answer employee and manager payroll questions
- Schedule interviews and support recruiting
- Identify process improvements and implement compliance updates
- Perform administrative tasks in the learning management system
- Prepare documentation for internal and external audits
- Help coordinate engagement and training events
What You Will Bring
- Associate's degree and at least 5 years of multi-state payroll experience, or at least 7 years of multi-state payroll experience without a degree
- Hands-on experience in ADP Workforce Now, including Payroll, Smart Compliance, G/L, Analytics, Custom Reporting, and iReports
- Experience with ADP Performance and Goals modules preferred
- Ability to build Excel reports using pivot tables, XLOOKUP, and formulas to analyze and reconcile payroll data
- Track record of meeting weekly payroll deadlines across multiple states with minimal supervision
- Ability to review and manage calendars
- Ability to travel up to 20% domestically for training, audits, or site support
What We Offer
- Hybrid work flexibility
- Career development in a stable, growing industrial manufacturer
- Recognition programs and peer appreciation culture
- Competitive pay & benefits
APICZ
Skills Required
- Associate's degree and at least 5 years of multi-state payroll experience, or at least 7 years of multi-state payroll experience without a degree
- Hands-on experience with ADP Workforce Now, including Payroll, Smart Compliance, G/L, Analytics, Custom Reporting, and iReports
- Ability to build Excel reports using pivot tables, XLOOKUP, and formulas to analyze and reconcile payroll data
- Demonstrated ability to meet weekly payroll deadlines across multiple states with minimal supervision
- Ability to review and manage calendars
- Experience with ADP Performance and Goals modules
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The Company
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