Payroll Analyst

We are looking for a talented Payroll Analyst to add to our Payroll Team. This position offers an opportunity to drive best practices, eliminate inefficiency, manage risks and deliver valuable insights while growing your leadership and interpersonal skills. You will be a strategic business partner and your contributions will make a difference. The primary responsibility of this position is to ensure the Company’s employees are paid-in-full and on-time, while identifying opportunities for automation and efficiency gains.

CCI Industrial Services provides quality-driven, cost-effective construction, maintenance, industrial cleaning, power generation, and transportation services to support resource development companies in Alaska and the lower 48 states. CCI Industrial Services leads the industry in Safety, Innovation, and Excellence. Each CCI employee is responsible for upholding CCI’s Mission, Vision, and Values, as these are a crucial part of CCI’s strategic plan for success.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• To success, you must be able to:
  • Take ownership and assume full responsibility for the end-to-end payroll process
  • Organize, prioritize and own multiple tasks while meeting or exceeding deadlines
  • Build relationships and work well across functions and companies
  • Learn and apply new technology, and share your knowledge with others
• Payroll Processing
  • Process/review and reconcile weekly payrolls for multiple payroll groups, ensuring all benefits, taxes and other deductions are made in accordance with regulations and/or employee requests.
  • Prepare and process off-cycle payrolls.
  • Ensure that all deductions and adjustments for loans, garnishments, payroll advances, overpayments, underpayments, etc. are made in a timely and accurate manner.
  • Monitor the accurate processing of employee changes (transfers, promotions and terminations, etc.)
  • Assist in analysis and resolution of processing and data problems as they occur during the processing of payroll.
  • Leads data quality and data audit process and practices including assisting subject matter experts with ensuring data integrity.
  • Research, gather, and provide information regarding internal and external payroll related questions, problems and audit issues.
  • Manage reconciliations and funding of payroll liabilities to third party vendors timely.
  • Responsible - recurrent reports are prepared, validated, and delivered to internal and external partners timely.
  • Assist in periodic system and data audits and develop ad hoc financial and operational reporting upon request.
  • Manage weekly cycle closing and quarter/year end payroll department activities.
  • Ensure proper documentation and accounting of all payroll period-related items.
• Compliance
  • Provide expert guidance in all facets of federal, state and local tax processing and reporting in compliance with all regulatory and governing agencies as well as company policies and procedures.
  • Research and maintain compliance with all statutory payroll reporting and filing requirements.
  • Manage quarterly amendments and process off-cycle payrolls for corrections.
  • Liaise with finance, legal, and HR on tax matters.
  • Resolve tax notices and submit tax notices to Smart Compliance ADP.
  • Manage state/local withholding and unemployment accounts and registrations.
  • Manage quarter-end preparation of 941s.
  • Manage year-end preparation of W2s.
  • Coordinate with third party unemployment vendor/manage unemployment rates.
  • Research day to day tax issues and provide support or recommendations.
  • Complete monthly/quarterly reconciliations of tax accounts.
• Accounting
  • Understand systems and be able to map earning/deduction/memo/accumulator codes for payroll and accounting processing.
  • Perform detailed review of weekly payroll balances, cash disbursement entries, and journal entries; identify issues and work with finance team on resolution.
  • Prepare/review payroll journal entries for upload and perform reconciliation of payroll related balance sheet accounts, as needed/assigned.
• Payroll System Management & Process Improvements
  • Create and set up new company codes with vendor and add new state SUI, and local codes.
  • Create new earning/deduction/memo/accumulator codes and provide guidance on GL mapping for new codes to finance department.
  • Work closely with Human Resources (HR) to assure accuracy of employee personal information
  • Provide functional support and configuration expertise to the Payroll team, including: basic setup, tax setup, garnishment setup, with ability to troubleshoot issues related to payroll processing, G/L interfaces and tax reporting.
  • Serve as the technical point of contact for the HRIS – Payroll Systems.
  • Responsible for the HRIS - Payroll system modules updates, business process/workflow setup and modification, security, etc. as determined by business requirements.
  • Troubleshoot and validate the HRIS - Payroll system integrations to external vendors or other parties.
  • Responsible for maintenance of payroll process documentation including user procedures, guidelines and other documentation.
  • Identify and document all issues/errors and resolutions for future reference and process improvements.
  • Analyzes data flows for process improvement opportunities.
  • Assist with testing new processes and train payroll team members on new workflows.

Knowledge, Skills, and Abilities:

• Skilled with finance & accounting principles including account reconciliations.
• Ability to apply principles of logical thinking to define problems, collect data, establish facts and draw conclusions.
• Strong collaboration skills in order to partner effectively across various levels of the organization.
• Strong oral and written communication skills with the ability to communicate at all levels of the organization.
• Skilled in data management.
• Ability to audit, format, and analyze large data sets.
• Ability to distill data into concise and easily understood concepts and recommendations.
• Ability to effectively handle pressures and demands of deadlines and competing priorities.
• Ability to prioritize and schedule tasks, respond well to changing priorities, pay attention to detail and demonstrate effective time management and organizational skills.
• Ability to work effectively with minimal supervision.
• Strong computer skills with knowledge in Microsoft applications and other related software, proficient Excel User (VLOOKUP's, Pivot Tables, etc.).
• Ability to interface with and effectively communicate with all levels of leadership.
• Knowledge of ADP Security Management.
• Ability to interface with diverse personalities and receive instruction, guidance and direction from others.

Required Qualifications:

• Bachelor’s Degree in Business, Accounting, Finance, or related discipline is required.
• CPP (Certified Payroll Professional) is required.
• Minimum of five (5) years of payroll experience is required.
• Experience with Davis Bacon is required.
• Expert level of payroll knowledge and application of payroll, labor, tax, reporting, and benefit plans regulations, policies, and practices is required.

Preferred Qualifications:

• Experience in multi-state payroll is preferred.
• Three (3) years of managerial/supervisory experience is preferred.
• Experience with ADP Workforce Now and GP is preferred.
• Experience with Sage Intacct is preferred.
• Minimum 1-2 years’ experience as an ADP Practitioner is preferred.
• ADPR report-building experience is preferred.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standard office environment

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• MOBILITY: While performing the duties of this job, the employee uses computers on a daily basis.  He/she is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. May require light physical effort such as stooping, bending, reaching and occasional lifting of lightweight objects (up to 25 pounds).
• HEARING: The employee frequently is required to talk or hear while answering phones, working with customers, clients, supervisors, etc.
• VISUAL ACUITY: Must be adequate to perform above listed tasks in a safe manner. Ability to see and complete work on a personal computer and read color coded writing on equipment forms, etc.

Compensation:

CCI offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and a background check.

This job description is not an employment agreement or contract.  Management has the exclusive right to alter the scope of work at any time without prior notice.

CCI Industrial Services (CCI) is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

CCI Industrial Services grant employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.