Job Summary
The Payroll Analyst is responsible for supporting the accurate and compliant processing of multi-state payroll while providing payroll analysis, reporting, reconciliation, and process improvement support.
Duties and Responsibilities
Payroll Processing
- Review payroll calculations including earnings, deductions, taxes, garnishments, and benefit withholdings.
Reporting & Analysis
- Prepare recurring payroll reports for HR, Finance, Accounting, and Operations.
- Report on payroll metrics and recommend operational improvements.
- Support payroll tax reconciliation and year-end reporting.
- Perform payroll reconciliations and identify unusual activities requiring investigation.
Compliance & Audit
- Monitor compliance with federal, state, and local payroll regulations.
- Maintain payroll documentation and SOPs that support internal and external audit requirements.
Payroll Systems & Data Management
- Support payroll system configuration testing and validation.
- Participate in system implementations, acquisitions, and payroll integrations.
- Review payroll system data to ensure employee job information and classification codes align with approved job structures maintained by Compensation/HR Systems team.
Customer Support & Collaboration
- Provide guidance and support to employees and managers regarding payroll questions.
- Assist the Payroll Manager in assigned tasks/projects.
Other duties as assigned.
Education and Experience
- Associate degree required; bachelor's degree preferred. Relevant payroll experience may be considered in lieu of formal education.
- 2-4 years of payroll experience, with demonstrated knowledge of payroll processes, procedures, and compliance requirements.
- Experience utilizing payroll software and HRIS systems preferred.
- Experience auditing payroll data and maintaining accurate payroll records.
- Advanced computer skills, including proficiency in Microsoft Excel and other business applications.
Knowledge, Skills and Abilities
- Knowledge of payroll taxes, Social Security, deductions, and applicable regulations to ensure accurate and compliant payroll processing.
- Strong attention to detail and organizational skills with the ability to maintain accurate records and manage multiple priorities.
- Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
- Excellent verbal and written communication skills with the ability to interact effectively with employees and stakeholders at all levels of the organization.
- Excellent customer service skills with a commitment to providing responsive and professional support.
- Ability to handle confidential information with a high level of discretion and integrity.
- Ability to work independently, demonstrate initiative, and manage responsibilities in a fast-paced environment.
- Ability to work flexible hours as needed to meet business requirements.
Eligibility Requirements: Hiring is contingent upon eligibility to work in the United States.
Colonial Group, Inc. is committed to creating an environment that values and supports diversity and inclusiveness across our organizations. We encourage applications from qualified individuals who will help us achieve this mission. Colonial Group, Inc. prohibits discrimination of and will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Skills Required
- Associate degree, or relevant payroll experience in lieu of formal education
- 2-4 years of payroll experience
- Knowledge of payroll processes, procedures, taxes, and compliance requirements
- Experience using payroll software and HRIS systems
- Experience auditing payroll data and maintaining accurate payroll records
- Advanced computer skills, including Microsoft Excel and other business applications
- Eligibility to work in the United States
What We Do
A family company founded in 1921, Colonial’s history is rooted in the marketing, retailing, and distribution of petroleum products for the transportation, industrial, and marine applications. Over time, Colonial expanded its offerings to include natural gas marketing, liquid & dry bulk storage, maritime services, and industrial chemical sales. Today, Colonial provides industry leading levels of service, ranking #64 on Forbes List of America's Largest Private Companies.
