Payroll Analyst

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Payroll Analyst
Oregon Department of Transportation
Finance and Budget Division
Financial Services Branch - Payroll Section
Salem

The role: 

Join our Financial Services team and help ensure ODOT employees are paid accurately and on time. In this role, you will perform a wide range of payroll functions while providing guidance to employees and managers across the agency. You will interpret payroll laws, policies and procedures, calculate pay and deductions, and help resolve complex payroll questions for a workforce of more than 4,800 employees. This position requires attention to detail, sound judgment and a commitment to protecting confidential information. If you enjoy solving problems, providing excellent customer service and contributing to the success of a large public agency, we encourage you to apply!

This position offers hybrid work! Frequency to be determined by successful candidate and hiring manager.  

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Interpret and apply federal and state laws, collective bargaining agreements, payroll policies and procedures to ensure accurate payroll and benefits administration.

• Provide payroll and benefits guidance to employees, managers, vendors and partner agencies while delivering excellent customer service, maintain data privacy and security.

• Process and audit payroll transactions, including pay adjustments, deductions, garnishments, insurance, leave, workers' compensation and other payroll-related activities.

• Review, analyze and reconcile payroll records, reports and exceptions to identify discrepancies, resolve issues and ensure compliance with applicable laws and agency policies.

• Administer employee benefits, including enrollment, eligibility, insurance changes, leave programs and payroll deductions using Workday, PEBB and other payroll systems.

• Coordinate and process complex payroll activities, including special payments, employment verifications, unemployment claims and leave-related transactions while meeting established deadlines.

• Develop and deliver payroll-related training, technical guidance and process documentation for managers, employees and agency staff.

• Partner with internal and external stakeholders to improve payroll processes, participate in special projects and contribute to a team-oriented work environment.

• This role involves working within an office setting, which includes extended periods of being in a stationary position, entering data and answering phones.

• To request a copy of the position description, which includes all duties and working conditions, please email [email protected].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

One year of experience analyzing, calculating, recording, and maintaining routine financial information that must include accounting, data, or payroll processing AND at least 44 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 8 quarter (5 semester) hours in accounting, business or finance;

OR

One year of experience analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing AND possession of a payroll certification from an accredited college, university, or vocational-technical school;

OR

Possession of a Certified Payroll Professional’s (CPP) certificate;

OR

At least 96 quarter (64 semester) credit hours or an associate’s degree from an accredited college, university, or vocational technical school that includes 12 quarter (8 semester) hours in accounting, business, or finance;

OR

Two years of experience analyzing, calculating, recording, and maintaining routine financial information that must include accounting, financial or numerical data, or payroll processing.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience processing payroll in a professional work environment.

• Experience using Workday, Kronos or similar payroll and timekeeping systems is preferred.

• Demonstrated ability to communicate effectively with individuals during challenging or sensitive situations.

• Skill in interpreting laws, rules, policies and procedures and applying them to specific situations.

• Proven ability to providing timely, accurate and professional customer service.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Amber Bending, Accounting Operations Manager.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-930-6376 or email [email protected]

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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Payroll, Payroll Specialist, Payroll Technician, Payroll Processing, Workday, Kronos, Employee Benefits, Payroll Compliance, Payroll Administration, Customer Service