Payroll Administrator

HealthPartners is hiring a Payroll Administrator. This position performs the computations, processing record keeping functions of the organizational wide Payroll Department, adhering to the FLSA requirements and to the requirements of the Collective Bargaining agreements. Assist in the training of new payroll team members.

ACCOUNTABILITIES: 

1. Performs payroll closing from hand off (i.e., process and close payrolls, create checks, direct deposits, tax administration).

2. Handles all processes with the pre-check of the payroll check list including, but not limited to the following: GTL calculations, deductions computation, tax audits, and 401k/403b catch up calculations.

3. Responsible for the payroll check production process which includes printing and sealing of the payroll checks and vouchers for distribution either by US Mail.

4. Enters or loads all facets of payroll data into the Oracle Fusion Cloud ERP System.

5. Responsible for running assigned payroll queries.

6. Communicates with outside agencies as a service to our employees within our company guidelines.

7. Updates various reports according to the appropriate schedules, i.e. dues and hours reports

8. Generates and balances reports pertaining to the billing of the voluntary deductions

9. Acts as a Payroll Liaison for all assigned organizations as their payroll contact

10. Provides excellent customer service by answering employees’ questions in a timely manner via email or phone.

11. Balances and audits payroll time records (records that were uploaded or data entered) for validity and ensures that they comply with HealthPartners policy and the Collective Bargaining Agreements.

12. Understands and follows manual checks, voids, and adjustments processes.

13. Performs audits to maintain the accuracy of the payroll data.

14. Sets up, computes, balances, and distributes monies according to legal limitations on garnishments, child support, or levies

15. Independently investigates Payroll processing issues.

16. Assists in evaluating system modifications required to implement new programs or procedures and tests program changes in the Payroll system(s).

17. Identifies and documents system problems and coordinates their resolution with Business Analyst, IS & T, Finance, Human Resources, and the Payroll Department.

18. Develops recommendations and proposals concerning system modifications.

19. Communicates system problems and enhancements to the appropriate staff in a timely manner.

20. Completes special projects as requested by payroll department management.

21. Performs routine audits of Payroll Processes.

22. Documents audit results and reviews them with supervisors, including recommendations for both individual and unit training needs.

23. Assist with quarterly reporting.

24. Assist with year-end processing.

25. Liaison to Accounting for payroll tax administration.

26. Produces, balances, and maintains W-2 and W-2C information.

27. Works with the Payroll Business Analyst to test software patches and upgrades.

28. Assists in the computation of data directly attached to the information of W-2 processing.

29. Balances W-2 data prior to the distribution.

30. Performs other duties as assigned.

     

     

REQUIRED QUALIFICATIONS: 

• High School Diploma

• Three to seven years’ experience in the Payroll department of a medium to large organization or payroll service bureau

• Two to five years computer experience with Microsoft Excel, Word, Access or comparable applications

• Two years’ experience with Oracle Fusion Cloud ERP Software or similar HCM/Payroll applications such as Peoplesoft, Workday, or Ceridian Dayforce 

• Concise and accurate written communication skills

• Strong oral and written communications skills

• Strong data entry skills

• Advanced problem-solving skills 

• Excellent customer service skills

• Ability to work independently with minimal direction

• Ability to work and partner with a wide variety of people

• Ability perform calculations quickly and accurately

• Ability to observe differences in copy, proof names\numbers and avoid perceptual errors in computations

• Demonstrated planning, organization, and time management skills

• Ability to make logical decisions and meet deadlines

• Knowledge of data processing capabilities

• Willingness to work as a team player in a fast paced payroll department 

PREFERRED QUALIFICATIONS:

• Five to seven years experience with in-house payroll processing

• Experience in a health care environment

• Post-secondary education including courses in accounting, human resources, mathematics, data analytic and computer hardware and software

• Functional HRIS experience 

• Certified Payroll designation (CPP)

DECISION-MAKING: (What rules or precedents limit the activities and authority of this position? What types of problems or decisions are referred to the supervisor?)

Employees in this position handle confidential employee information and must maintain confidentiality of that information both within and outside of HealthPartners/GHI. 

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.