Payroll Administrator
Swindon, Newport, or Stockton-On-Tees
Band B - £25,000
It’s an exciting time to join UKSBS as we transform our business to be the leading UK public sector business service provider. We aim to become a very different organisation over the next few years as we move to a modern multi-platform, digitally enabled organisation.
The Payroll Team is a group of professional individuals providing effective, accurate and customer-focused payroll services to our clients and end users. It is a very fast-paced and high-energy environment as our deadlines are fixed and our volumes are high.
Operating flexibly and embracing hybrid working, the team meets up once or twice weekly in the office to share best practice and discuss issues. The leaders and managers work collaboratively with the team to foster a positive, supportive yet hard-working culture. You will need a tenacious working style and be comfortable in a high-pressure environment with all the challenges that working in a busy, high-volume payroll team brings.
Duties will include, but not limited to the following:
- Administer, input and check payments for a specific payroll
- Process manual overtime submissions
- Collate Service Delivery Packs for the client and prepare the reconciliation summary
- Process cash advances including entering the recovery into the employee’s record
- Reconcile and upload pension monthly data
- Calculate overpayments both manually and using QTax
- Complete payroll reconciliations and exception reports
- Complete the administration for childcare voucher payments
- Prepare and reconcile third-party remittances
- Set up templates for employee and/or third-party payments
- Work in collaboration with other internal and external partners and customers and third-party providers
- Assisting with resolving queries in a timely manner through a variety of channels line with agreed SLAs
- Responsible for monthly BACS payment reconciliation process
- Flexibility may be required to respond to the changing needs of the organisation and the service. You may also be asked to support with ad hoc projects and pieces of work relevant to your role in line with business requirements.
To do this role well you will need to possess the following:
- Be educated to GCSE level or equivalent, including Maths & English (Higher than a 4)
- Previous experience within a payroll department preferred, however any previous finance experience would be of interest
- Strong levels of numeracy
- Experience gained working in any Finance related environment or similar would be of interest
- First class written and oral communication skills
- Strong PC literacy skills, particularly MS Excel
Your application:
Closing date for applications is Mon 5th October, with interviews taking place week commencing 12th October.
As part of the application process, you must submit both a CV and a covering letter. Your covering letter should outline your reasons for applying for the role and highlight any transferable skills and/or relevant experience that support your application. Please note that applications submitted without a covering letter will not be progressed.
Artificial Intelligence:
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn.
Successful candidates may be required to undergo Security Clearance (National Security Vetting) as part of their employment. To meet these standards, applicants must normally have lived in the UK for at least the last five years and be able to satisfy background, identity and criminal record checks.
We are UKSBS. We are creating a place where people love to work, a culture where we lead, we change, we deliver and we empower our people to be curious, take action and add value.
We look forward to hearing from you.
Skills Required
- GCSE level or equivalent, including Maths and English at higher than grade 4
- Previous experience within a payroll department
- Strong numeracy skills
- Experience working in a finance-related environment or similar
- First-class written and oral communication skills
- Strong PC literacy, particularly Microsoft Excel
What We Do
UK Shared Business Services Limited (UKSBS) is a government-owned shared services provider supporting UK public-sector customers. It delivers transactional and specialist business services across HR and payroll, finance, procurement, and IT, helping shareholder departments and organizations achieve their goals. Its mission is to provide expert, efficient shared services that improve outcomes for UK society and the economy. Through reliable, integrated operations and digital support.
