Payroll Administrator

Description

 Ready for more than just a job? Build a career with purpose.

At Lactalis in the USA, we’re committed to providing meaningful opportunities for our people to learn, grow, and thrive—whether you’re just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.

As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we’re proud to produce award-winning dairy products that bring people together.

In the US, we proudly offer an unrivaled house of beloved brands, including Galbani® Italian cheeses and ricotta, Président® specialty cheeses and butters, Kraft® natural and grated cheeses, Breakstone’s® cottage cheese, Cracker Barrel®, Black Diamond® cheddar, and Parmalat® milk. Our yogurt portfolio includes siggi’s®, Stonyfield Organic®, Brown Cow™, Oui®, Yoplait®, Go-Gurt®, :ratio®, Green Mountain Creamery®, and Mountain High®, along with a growing family of ethnic favorites like Karoun®, Gopi®, and Arz®.

At Lactalis, we live by our core values—Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone’s unique background and ideas are valued.

Even if you don’t meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy. 

From your PASSION to ours

Lactalis USA, part of the Lactalis family of companies, is currently hiring a Payroll Administrator position based in Buffalo, NY.  

As a key member of the Corporate Payroll Team, the Payroll Administrator ensures the accurate and timely processing of the organization’s US payrolls. This role maintains adherence to established policies and procedures across all business entities while providing crucial financial reporting and data analysis. This is an excellent opportunity for a compliance-minded professional who thrives in a collaborative, precision-driven environment.

From your EXPERTISE to ours

Key responsibilities for this position include:

• Responsible for the preparation and processing of weekly / bi-weekly payrolls for over 3,500 employees.
• Import time and attendance transactions from UKG/Kronos into Paylocity system for payroll processing. Review for accuracy and completeness by balancing batch totals.
• Format and upload all weekly imports from the locations. Reconcile payroll prior to transmission and validate confirmed reports. Submit all payrolls upon approval of management. 
• Pay employees accurately and timely in accordance with State and Federal Law and company policy.
• Audit offsite location payroll changes. Process status changes for LAG Corporate and Logistics Shared Services team members including termination, as well as changes in status and rate of pay.
• Enter, maintain and process items such as wage garnishments, child support deductions, and unemployment documents.
• Process annual hourly merit increases, after validating accuracy of file prior to upload.
• Document and maintain Standard Operating Procedures (SOP).
• Communicate tax notices to vendors.
• Maintain employee confidence and privacy of payroll operations by keeping information confidential and protecting security of user accounts. Respond to and resolve questions and issues in a timely and professional manner.
• Assist the team across the US with various software migrations.
• Demonstrate commitment to a safe working environment that promotes the health and wellbeing of all employees and that will further contribute to the Company’s overall performance and success. 
• Travel and / or extended or off work hours may be required.
• This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.
• To fulfill these responsibilities, tools such as a computer, phone or, and / or allowance(s) may be provided.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these Essential Duties and Responsibilities.

Requirements

From your STORY to ours

Qualified applicants will contribute the following:

• High school diploma / GED required; Associate degree preferred.
• 2+ years related experience.
• Experience processing multi-state payroll preferred.
• Experience with UKG/KRONOS and Paylocity preferred.
• Working knowledge of Federal and State guidelines, as well as payroll best practices. 
• Strong PC skills including proficiency in Excel.
• Task-oriented with strong attention to detail.
• Strong skills - organizing, multi-tasking, and prioritizing. 
• Ability to communicate effectively with other departments.
• Able to analyze the root causes and efficiently address the problem.
• Dealing sensitively with confidential information.
• Certified Payroll Professional preferred.

At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.

Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations.