Payroll Administrator

The Payroll Administrator is responsible for the accurate and timely processing of payroll for all employees. This role ensures compliance with all federal, state, and local regulations and internal company policies. The ideal candidate has a strong attention to detail, is highly organized, and is comfortable handling sensitive information.

Essential Duties and Responsibilities 
Payroll Processing
•    Process weekly payroll for hourly, salaried, and temporary employees.
•    Review and validate timecards, paid time off (PTO), and other payroll inputs from the timekeeping system.
•    Ensure accurate calculation of wages, bonuses, overtime, shift differentials, and other earnings.
Deductions and Compliance
•    Manage payroll deductions including taxes, benefits, garnishments, and retirement contributions.
•    Ensure payroll compliance with all applicable federal, state, and local regulations, including tax filings and wage laws.
•    Prepare and file required payroll reports and tax documents (e.g., W-2s, 941s, 1099s).
Employee Support and Records
•    Respond to employee inquiries related to payroll, tax withholdings, and pay discrepancies.
•    Maintain accurate payroll records and ensure confidentiality of sensitive employee data.
•    Update and audit employee data in the payroll and HRIS systems as needed.
Coordination & Collaboration
•    Coordinate with HR and Benefits teams on new hires, terminations, salary changes, and leave-of-absence impacts on pay.
•    Support finance team with payroll journal entries, reports, and audits.
•    Assist with year-end reporting and audits, including providing documentation as requested.
Process Improvement & System Maintenance
•    Recommend and implement improvements to payroll processes to enhance accuracy and efficiency.
•    Ensure payroll systems are updated and maintained in collaboration with IT or external vendors.
•    Stay informed on changes to payroll laws, tax regulations, and best practices.
Other Duties as Assigned
•    This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned to meet the ongoing needs of the organization. Responsibilities and tasks may be modified, expanded, or adjusted to reflect business needs or management requests.

Competencies
•    Attention to Detail & Accuracy
•    Confidentiality & Integrity
•    Problem Solving & Critical Thinking
•    Communication & Interpersonal Skills
•    Organization & Time Management

Minimum Qualifications
Education: Associate’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience).

Experience and/or Training: 
•    2+ years of experience in payroll processing, ideally within a manufacturing or preferably in a manufacturing or multi-shift environment.
•    Familiarity with payroll software (e.g., ADP, Paycom, QuickBooks) and HRIS (Human Resource Information Systems) is essential.
•    Experience handling payroll taxes, benefit deductions, and regulatory filings.
•    Strong understanding of federal, state, and local payroll tax laws, labor regulations, and compliance standards.
•    Knowledge of wage and hour laws, including FLSA (Fair Labor Standards Act) and overtime calculations.
•    Understanding of benefit plans (healthcare, retirement, PTO) and how they affect payroll.

Preferred Qualifications
Education:  Bachelor’s degree in Accounting, Finance, Human Resources, or related field.
Experience and/or Training: 
•    CPP (Certified Payroll Professional) certification is a plus.

Physical and Mental Demands
•    While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or touch objects, tools, or controls. 
•    The employee frequently is required to talk or hear. 
•    The employee is occasionally required to stand and walk. 
•    Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
•    The employee must be able to lift and or carry up to 10 lbs occasionally.
•    Travel: This position requires an estimated 20% annual travel between local offices. The travel will primarily involve visiting other local facilities to collaborate with different teams and support projects across our multiple, local locations and the entire organization. 20% = 1 day/week

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Working Environment
Work is performed in a general office environment with limited noise exposure and usually moderate. Noise may be loud when frequenting the production floor. Additionally, there will be occasional exposure to dust, metal debris, changes in ambient temperature, and requires the use of appropriate Personal Protective Equipment (PPE).

The work environment characteristics described here are representative of those an individual will encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.