The Role
The Payroll Administrator will process semi-monthly payroll, manage timesheets and payroll changes, ensure compliance with tax regulations, and maintain employee records. Close collaboration with HR and project managers is necessary.
Summary Generated by Built In
Payroll Administrator – Sr.
Location: Fairfax, VA
Hybrid-Tuesday, Wednesday, Thursday on-site
Position Overview:
Nationwide IT Services, NIS, is seeking an experienced and reliable Payroll Administrator to join our growing team!
The Payroll Administrator will be responsible for processing the semi-monthly payroll and coordinating efforts between Payroll and Human Resources to ensure proper flow and maintenance of employee data, and financial information related to payroll. Applicants must have a solid knowledge of payroll processes, compliance, and tax procedures.
This role requires an extensive knowledge of multi-state & SCA payroll and time reporting for Federal government contracts. Requires close interaction and involvement with project managers, supervisors, and employees for tracking and time recording.
Duties and Responsibilities:
- Manage semi-monthly payroll process.
- Manage timesheet process, corrections, and audit & monitor submission of timesheets to ensure completion and accuracy of approved timesheets and missing timesheet reports.
- Manage payroll changes to include special payroll payments allowances, and deductions (garnishments, benefits, etc.)
- Manage administration of new hires and terminations related to payroll.
- Manage file imports and exports from/to timekeeping, payroll, and accounting systems to ensure accuracy.
- Maintain employee records in the financial system for changes, such as supervisor reporting structures and salary changes, in an accurate and timely manner.
- Work closely with Human Resources regarding payroll and HR inquiries, issues, and procedures.
- Manage and monitor proper state registrations for payroll taxes and timely filing and payment of all federal, state, and local payroll taxes; research and resolve any discrepancies.
- Process accurate and timely third-party benefits (TPSP) and year-end reporting.
- Ensure tax entities are filed appropriately.
- Compiling various internal management reports and other reports as required for audits and special requests.
- Manage SCA Health Benefits and communications.
- Managing other compliances as required relating to employees’ pay.
- Stable background
- Multi-state experience preferred.
Job Qualifications:
Education:
- Bachelor's degree or equivalent experience plus 7-10 years of payroll experience
- CPP preferred Certified Payroll Professional
Additional Skills:
Required Knowledge/Experience:
- Excellent problem-solving/judgment skills, and a high level of attention to detail and accuracy
- Analytical skills, including research, ability to interpret data, and ability to analyze information.
- Strong organizational skills, and the ability to work under pressure.
- Advanced knowledge of MS Office (Excel, Outlook, Word, and PowerPoint)
- Ability to maintain confidentiality and exercise extreme discretion.
- Strong written and verbal communication skills
- Ability to communicate with various levels of management.
- Proven knowledge of standard payroll concepts, practices, and procedures
- Strong knowledge of multi-state payroll
- Strong knowledge of federal, state, and local regulations
About Nationwide IT Services
NIS is an IT and Management consulting company and a CVE-verified Service-Disabled Veteran Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members.
Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP), and educational reimbursement.
Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability or protected veteran status.
Skills Required
- Bachelor's degree or equivalent experience
- 7-10 years of payroll experience
- CPP preferred Certified Payroll Professional
- Advanced knowledge of MS Office (Excel, Outlook, Word, PowerPoint)
- Knowledge of federal, state, and local payroll regulations
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The Company
What We Do
Nationwide IT Services, Inc. (NIS) is designated 8(a) by the SBA, and a CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) Information Technology (IT) and Management consulting company. NIS has been providing Information Technology Solutions, program management support services and subject matter expertise within the federal government since 2006. NIS works with each client to deploy a mission-specific solution that: Complies with the Regulatory Environment Captures the Client’s Mission, Vision & Values Aligns Objectives with Deliverables Applies Industry Best Practices Creates Measurable, Sustainable Change.
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