As a Payroll Administrator for Europe focusing on France, Belgium and Luxemburg, you will be primarily responsible for the collation of payroll data and transcribing it into templates for upload by our outsourced payroll providers, according to each country’s payroll cycle.
You will also be responsible for producing validation reports to check for missing information and anomalies in the payroll data, before submission to the payroll provider.
We can consider candidates for this role who are either based in France and can work remotely, or who can work hybrid - 3 days a week - from our European HQ in Birmingham.
*** As our HQ's are based in the UK and America, it is important that candidates have a good level of English. If the role is of interest can you please apply with an English CV ***
Day to day duties include:
- Collate the hours / payments submitted in Workday and transcribe into payroll providers templates.
- Produce validation and exception reports to check for missing information and anomalies before submission to the payroll providers.
- Provide advice and support to Managers and Employees in all aspects of pay queries in line with our Service Level Agreement (SLA).
- Build relationships with Management teams to proactively support their training needs to ensure payroll information is submitted accurately and on time.
- Work with the payroll providers to ensure that any queries that cannot be resolved internally are resolved in an efficient manner and within the SLA.
- Check payment files on receipt from payroll provider and raise any issues in a timely manner.
- Co-ordinate and provide adhoc requests for information from external bodies.
- Co-ordinate and support the payment of bonus and annual salary review data with the third-party payroll providers.
- Deal with third parties / local authorities earnings enquiries and queries, e.g. financial references.
- Liaise with the other departments to ensure that queries related to Payroll activities are resolved in a timely manner.
- Maintain the payroll Knowledge Base ensuring processes and procedures are current, effective and translated (as required) specific to each country.
- Produce/ action any reports required by the business.
- Develop training materials and train managers and employees as required.
- Support systems testing and project work as required.
- Carry out any other reasonable duties requested by Payroll management.
- Build and maintain effective working relationships with key partners.
What are we looking for?
To be considered for this role we are keen to speak to people with the following skills and experience:
- Demonstrable experience of working with French Payroll
- Strong French and English language skills
- An understanding of statutory payments and deductions involved in a payroll cycle.
- Knowledge of year end payroll procedures.
- Intermediate Excel Skills, highly numerate and analytical.
- A dedicated team player, customer focused, and with a great eye for detail.
- Ability to prioritise and organise your own workload.
- Displays a ‘can do’ attitude towards problem solving and continuous improvement.
Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require.
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What We Do
For more than 60 years, Claire’s has opened the door to self-discovery for people of all ages. We’re dedicated to encouraging this through each experience and product discovery. As a global brand powerhouse for self-expression, we’re passionate about our purpose and our people. Trusted by consumers around the world, our Claire’s and Icing brands deliver immersive experiences through more than 2,300 company-operated Claire’s and Icing stores in North America and Europe, more than 300 Claire’s franchise stores primarily in the Middle East and South Africa, and over thousands of concessions globally across our trusted retail partners. Behind each consumer experience, is a team of truly inspirational people who show up as they are and encourage others to do the same every day. Supporting our team members as they grow, change and reinvent themselves is how we get stronger and more innovative as an organization, creating an inclusive and diverse culture that inspires us all to dream and achieve. Learn more about us and our company values @Claire'sValues
