Payroll/Accounts Payable Accountant (Temporary)

This temporary position works approximately 30 hours per week and will be cross-trained to assist with payroll and accounts payable, providing backup coverage as needed. Payroll responsibilities include learning EPIC’s processes in Paycom and supporting accurate, timely biweekly payroll processing for approximately 200–250 employees. Accounts payable responsibilities include assisting with invoice processing, centralized purchasing, timely payments, and maintaining accurate financial records in accordance with agency policies. This role requires attention to detail, confidentiality, collaboration with staff and vendors, and flexibility to meet deadlines and changing coverage needs.

Job Responsibilities: 

•    Cross-train in payroll and accounts payable procedures to provide support and backup coverage as needed.
•    Assist with processing biweekly payroll for approximately 200–250 employees using Paycom.
•    Review timecards, payroll changes, deductions, and supporting documentation for accuracy and required approvals.
•    Work with HR, supervisors, and accounting staff to resolve payroll discrepancies and meet processing deadlines.
•    Review and process vendor invoices, verifying coding, approvals, and supporting documentation.
•    Assist with preparing accounts payable payments to ensure vendors are paid accurately and on time.
•    Support centralized purchasing by processing approved requests and maintaining purchasing documentation.
•    Communicate with staff and vendors to resolve invoice discrepancies, payment questions, and purchasing issues.
•    Maintain organized, accurate, and confidential payroll and accounts payable records and assist with reconciliations and audit requests.
•    Follow agency policies, internal controls, and applicable requirements when performing payroll, purchasing, and accounts payable duties.
•    Other Duties as assigned

Other Job Functions:
•    Articulate EPIC’s mission, values and policies to staff and clients; demonstrate commitment to mission, values and policies in the performance of daily duties.
•    Adhere to the values that reflect the working culture at EPIC; honoring and modeling these values as duties are carried out on a daily basis.
•    Be committed to applying EPIC’s Core values to daily work by maintaining professionalism, accountability, consistency with program standards, and promptly reporting observed concerns through appropriate channels and following our Speak Up, Speak Out guidelines.
•    Communicate effectively by sharing concerns openly and honestly with appropriate staff members.  Observe confidentiality in all dealings related to program, staff and families.
 

Working Conditions/Physical/ Mental Abilities and Processes:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Work requires daily standing, sitting, walking, stooping, kneeling, lifting, twisting, turning, pushing, pulling, speaking, hearing, seeing and the ability to articulate clearly; use of hands to finger, bending and reaching.
Ability to feel or operate objects and equipment; reach with hands and arms.
Ability to work with personal computer for long periods of time.
Some travel to and from main office and training sites

Benefits:
•    Sick Leave (1 hour of sick leave for every 40 hours worked)
•    Paid Holidays (9)
 

Conditions of Employment:
Prior to employment, complete a pre-employment drug screen, Tb skin test by an EPIC approved healthcare provider at no cost to the employee.
Pre-employment basic physical by an EPIC healthcare provider (obtain within (30) days of employment and no cost to the employee).
Must pass an initial and periodic background check through the Washington State Department of Children, Youth & Families (DCYF) in Merit. 
Provide proof of MMR vaccination and/ or resistance to Measles, Mumps & Rubella.
Complete Child Abuse and Neglect training and all other mandated training.
CEO Approval.

•    AA degree in Accounting/Business or related field and one-year experience in accounting procedures; Or 
•    An equivalent combination of experience and/or training which demonstrates the required knowledge, skills and abilities to perform the essential job functions.
•    Strong computer skills in spreadsheets.
•    Strong 10-key and computational skills.
•    Strong interpersonal and organizational skills.
•    Ability to work in a team atmosphere and also with moderate amount of supervision.
•    Bilingual Preferred
•    Strong knowledge of accounting practices.
•    Ability to work under pressure to ensure that deadlines are always met.
•    Possess a valid driver’s license, reliable transportation and required auto insurance.