This is a remote position.
Rockstar is hiring a full-time Payroll & Accounting Virtual Assistant on behalf of a therapist-owned physical therapy company operating across multiple affiliate organizations and states.
This role supports payroll processing and monthly, quarterly, and annual financial closing and reconciliation across a group of distinct affiliate organizations. The ideal candidate is a fast learner who's comfortable operating within an established accounting system, keeps meticulous records, and can work independently once trained, while never cutting corners on accuracy or internal controls.
About the Client
This organization is a group of therapist-owned, therapist-led physical therapy companies, built by physical therapists who believed there had to be a better way to grow a practice, with more support and opportunity and less bureaucracy and burnout. The group spans dozens of clinic locations across multiple states, giving clinicians the autonomy and culture of an independent practice combined with the technology, resources, and support of a larger organization.
Their approach centers on clear paths for growth, modern systems, and genuinely investing in their people, values that extend to how they build and support their internal teams as well.
Key Responsibilities
Payroll Support
- Assist in payroll processing for 19 distinct affiliate organizations across 6 states
- Review timesheets and hours for accuracy prior to payroll submission
- Support payroll setup for new hires and processing for terminations
- Help track and apply payroll deductions, benefits contributions, and adjustments as directed
- Respond to basic payroll-related questions from affiliate contacts under guidance
Financial Close & Reconciliation
- Support monthly, quarterly, and annual financial closing and reconciliation processes across affiliate organizations
- Keep accurate records of incoming and outgoing payments to vendors and customers
- Assist with reconciling accounts and identifying discrepancies for review
- Help prepare supporting documentation for close processes and internal reviews
Accounts Payable & Receivable Support
- Assist with processing vendor invoices and payment requests
- Match invoices to purchase orders or approvals as required
- Track outstanding payments and follow up as directed
- Maintain organized records of vendor and customer transactions
Systems & Accounting Operations
- Learn and operate within the organization's accounting software (NetSuite ERP)
- Maintain accurate, organized documentation across multiple affiliate accounts
- Support internal audits and reviews by providing requested records and documentation
- Help identify opportunities to streamline recurring accounting or payroll tasks
Tools & Systems
- NetSuite ERP
- Microsoft Office
Requirements
Non-Negotiables
Benefits
Skills Required
- Experience with NetSuite ERP
- Strong multitasking ability
- Ability to learn and grow within the role
- Ability to work independently with minimal oversight after training
- Discretion when handling sensitive employee information
- Competence with Microsoft Office products
- Comfort learning new software as needed
- Ability to work as a team player and contribute where needed
- Comfort presenting and interacting with peers
- Integrity and confidentiality
- Accuracy and strong attention to detail
- Accountability and respect for internal controls
What We Do
The Healthcare Business Academy (HBA) and its associated brand Virtual Rockstar Careers aim to educate, empower, and provide specialized services, particularly virtual assistants and recruiting solutions, to the physical therapy community to increase income, impact, and freedom.
