Payment Specialist

Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, Copart links vehicle sellers to more than 750,000 buyers in over 190 countries.  We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology. 

The Payment Specialist is responsible for the accurate and timely processing of incoming check and electronic payments, issuing seller proceeds payments to seller partners, and managing deficit invoicing. This role supports the integrity of seller accounts by ensuring payments are properly applied, discrepancies are resolved, and seller communications are handled professionally.

The Payment Specialist works closely with Accounting, Finance, Operations, and internal stakeholders to maintain accurate records, support reporting and audits, and ensure compliance with company policies and accounting procedures. This position requires strong attention to detail, proficiency in Excel and Microsoft Office, and effective written and verbal communication skills when interacting with seller partners.

Key Responsibilities:

Payment Processing
• Apply incoming check and electronic payments accurately and timely within internal systems
• Reconcile payments to seller accounts and investigate discrepancies
• Maintain accurate and organized payment records to support reporting and audits

Seller Proceeds & Invoicing
• Prepare and send seller proceeds payments to seller partners according to established schedules
• Generate and distribute deficit invoices to sellers when applicable
• Track outstanding balances and follow up to ensure timely resolution

Communication & Support
• Communicate professionally with seller partners via email and phone regarding payments, proceeds, and deficit invoices
• Draft clear, professional email correspondence to address seller inquiries and payment-related issues
• Collaborate with internal teams to resolve payment questions and account discrepancies

Administrative & Reporting Support
• Utilize Excel and Microsoft Office tools to track payments, balances, and reconciliations
• Assist with reporting, documentation, and payment-related process improvements
• Ensure compliance with company policies, procedures, and internal accounting controls

Other Duties
• Support audit and compliance requests as needed
• Assist with special projects related to payments and invoicing
• Perform additional duties as assigned

Qualifications:

Required
• BA in Accounting or related field; relevant experience accepted in lieu of education
•  2-4 years of experience in payment processing, accounts receivable, or accounting support
• Proficiency in Microsoft Excel and Microsoft Office (Outlook, Word)
• Strong written and verbal communication skills, including professional email communication
• High attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficient communication with internal/external partners; maintain confidentially regarding financial matters with professionalism and integrity

Skills & Competencies
• Strong organizational and time-management skills
• Professional, customer-focused communication style
• Analytical and problem-solving abilities
• Ability to work independently and collaboratively within a team
• Proficiency in Microsoft Office tools, particularly Excel and Outlook

Benefits Summary: 
·        Medical/Dental/Vision 
·        401k plus a company match 
·        ESPP - Employee Stock Purchase Plan 
·        EAP - Employee Assistance Program (no cost to you) 
·        Vacation & Sick pay 
·        Paid Company Holidays 
·        Life and AD&D Insurance 
·        Discounts 
Along with many other employee benefits. 
 

At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully.

E-Verify Program Participant: Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-verify Participation
• Right to Work