Payment Card Program Administrator

Essential Functions (Responsibilities):

• Prepares Daily Open Requisition Report each morning.

• Assists in each step of the Requisition/Purchase Order process.

• E-mails Purchase Orders to requesters.

• Reviews Procard and Travel Card applications.

• Processes Procards.

• Tracks accounts and transactions.

• Assists with problem-solving for cardholders.

• Assures program policies and procedures while auditing the performance and use of the Procard.

• Audits all transactions made using university Purchasing Cards.

• Provides mandatory training for new cardholders.

• Serves as the primary contact for all the departments regarding the Procard.

• Provides necessary support to new Procard users.

• Ensures compliance with policies established by the university.

• Assist in the maintenance and compliance of the University’s Vendor Database

  • Verifies the accuracy of the information provided by the department according to university policies and procedures.

  • Provides support to Purchasing regarding vendor issues or deviations.

• Manges Procard account Set-Ups.

• Conducts Procard trainings.

• Manages and conducts account maintenance.

• Ensures procedure compliance.

• Conducts auditing.

• Reports MCC Listings, Cardholder Profiles, Accounts (Card Numbers and GL), Limits, etc.; Transactions by Vendor, Amount, Cardholder, etc.

• Assists cardholders as needed.

• Assists with entry and maintenance as needed.

• Void/Edit/Replace PO’s as needed.

• Documents tag Renewals.

• Verify vehicle status. 

• Creates check request containing expiring vehicles. 

• Drive personal vehicle to collects tags and deliver accordingly by deadline. 

• Performs related responsibilities as required or assigned.

 

Required Qualifications:

Knowledge/Skill/Ability
   
•    Analytical ability to interpret and use data, logical and data-driven work style.
•    Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency.
•    Extremely proficient with Microsoft Suite.
•    Strong verbal and written communication skills, ability to communicate effectively at all levels of the company.
•    A collaborative team player, who can coordinate work effectively with employees, team members, and outside vendors.
•    Ability to maintain a high level of confidentiality.
•    High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.
•    Strong customer service with a can-do attitude and strong interpersonal skills.

Equivalent Education/Experience

• Associates degree in accounting preferred.   
• Must have 1 - 3 years of related experience.
• Experience in purchasing related duties required.  
• Experience with public preferred.

 

About UsThe University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.
The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.