Partner Onboarding & MBD Projects Coordinator

Overview of the Function

This role sits within the US Marketing and Business Development (MBD) team and supports strategic initiatives aimed at driving the smooth onboarding and integration of lateral partners, while also contributing to firmwide efforts related to business development, branding, and cross-functional collaboration.

We are seeking a motivated, proactive, and energetic professional to support US lateral partner onboarding and strategic global MBD projects. The position offers growth and learning opportunities, along with the chance to work closely with international offices.

Role summary/purpose of job

This role will provide critical administrative and project support to ensure the successful onboarding, integration, and strategic engagement of lateral partners across the US offices. Reporting directly to a senior MBD team member, this role will assist in executing high-visibility projects, maintaining project plans and timelines, and coordinating with various departments and global teams. This is an excellent opportunity for someone interested in legal marketing, operations, or professional services, with exposure to senior stakeholders and strategic initiatives at a global law firm.

Key responsibilities and deliverables

• Support the execution of the firm’s US lateral partner onboarding and integration program by coordinating logistics, preparing onboarding materials, and managing calendars, timelines, and follow-up.
• Assist with the development and tracking of integration plans (e.g., 100-Day Priority Plans) and help ensure timely progress updates.
• Coordinate across MBD, IT, HR, CRM, and administrative teams to streamline onboarding workflows and maintain consistency across offices.
• Help prepare briefing materials, presentations, and reports for internal stakeholders, including senior leadership.
• Maintain and update internal tracking tools and documents related to lateral integration, firm initiatives, and partner engagement.
• Support cross-functional initiatives by conducting background research, coordinating meeting logistics, and preparing meeting summaries and action items.
• Monitor and follow up on project timelines to ensure key deliverables are met and communicate status updates to project leads.
• Collaborate with colleagues across functions and offices to build strong relationships and promote knowledge sharing.

Key requirements

• Bachelor’s degree
• Two to four years of marketing or related experience in a professional environment desired.
• Candidate must have:
  • a high level of attention to detail
  • professional and service oriented
  • excellent written and verbal communication skills
  • ability to remain calm under pressure and a proven track record to deliver against objectives
  • ability to work collaboratively with others including cross-border teams
  • strong organizational and analytical skills 
  • excellent team player capable of building good working relationships
  • experience with MS office suite
  • experience with SalesForce
  • ability to work tight timelines as necessary

For individuals assigned and/or hired to work in New York and California or reporting to someone in those states, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $70,000 to $90,000.

EEO Statement
Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.
Disability Accommodation for Applicants to Freshfields US LLP
Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at [email protected] , or you can send your resume to [email protected] , or you can call us at +1-212-277-4000.