The Parish Receptionist/Administrative Assistant is responsible for welcoming visitors, answering and directing phone calls, and assisting with administrative and office support tasks. This position serves as the first point of contact for parishioners, volunteers, and staff, ensuring a professional and hospitable environment. Accuracy, confidentiality, and attention to detail are essential, as this role will handle sensitive parishioner records, financial contributions, and sacramental records.
- Greet and assist visitors, parishioners, and volunteers in a welcoming and professional manner.
- Answer incoming calls, provide assistance, and direct inquiries to the appropriate staff member.
- Manage front desk inquiries and provide information regarding parish services and activities.
- Sort and distribute incoming mail; prepare outgoing mail and packages.
- Accept and coordinate deliveries, ensuring timely distribution.
- Order and maintain office supplies for the administrative department.
- Maintain and facilitate requests for the Mass Intention book.
- Maintain accurate records of parishioner information, including contact details, sacraments received, and donations.
- Enter parishioner donation information into the parish database for accurate recordkeeping and annual tax statements.
- Update and maintain sacramental books, ensuring accuracy and compliance with diocesan guidelines.
- Maintain strict confidentiality when handling sensitive parishioner records, financial contributions, and sacramental records.
- Develop web pages for fundraisers and bulletins.
- Assist with special projects and other duties as assigned.
- High School Diploma or equivalent required.
- 2-3 years of office experience required.
- Knowledge of Microsoft Office Suites and databases.
- Excellent communications skills both written and oral.
- Familiar with the Catholic faith.
- Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
- Exhibits good judgment, is highly motivated and self-directed.
Skills Required
- High School Diploma or equivalent
- 2-3 years of office experience
- Knowledge of Microsoft Office Suites and databases
- Excellent written and oral communication skills
- Familiarity with the Catholic faith
- Effective listening and responsive customer service
- Good judgment, self-motivated, and self-directed
What We Do
The Diocese of Venice in Florida is a Roman Catholic diocese established in 1984. It oversees a network of parishes, schools, and ministries across 10 Florida counties. The organization is dedicated to the mission of Jesus Christ, providing religious guidance, educational services, and charitable support to the community while managing administrative functions such as human resources, benefits, and fundraising initiatives to support its diverse population and religious goals.
