Sr. Paralegal

What you'll do:

NinjaTrader Group, LLC is seeking an experienced, highly organized, and proactive Sr. Paralegal to support its in-house legal team across a diverse and growing FinTech business. This role serves as a key member of the legal function, providing substantive support and operational leadership across litigation, regulatory, corporate, and compliance matters for a group of affiliated entities, including a software company (NinjaTrader, LLC), a regulated futures commission merchant (NinjaTrader Clearing, LLC), and an educational company (NT Technologies, LLC).

The Sr. Paralegal will take ownership of critical legal processes, manage complex legal projects, partner closely with internal stakeholders and outside counsel, and help drive operational excellence across the legal department. This position offers the opportunity to work in a dynamic environment at the intersection of technology, financial services, and regulation.

In this role you will:

• Lead and manage all phases of litigation support, including coordinating document preservation, collection, review, production, and discovery responses
• Manage subpoena responses, regulatory inquiries, and third-party information requests, partnering with business stakeholders and outside counsel as needed
• Own the legal hold program, including implementation, tracking, monitoring compliance, and maintaining document preservation protocols
• Serve as the primary administrator for contract lifecycle management processes, including tracking, maintaining, organizing, and reporting on legal agreements and obligations
• Prepare, review, and coordinate corporate, regulatory, and governance filings across multiple affiliated entities
• Maintain and oversee corporate records, minute books, governance documentation, and entity management activities, ensuring accuracy and compliance
• Manage legal department calendaring, including litigation deadlines, regulatory filings, corporate obligations, and key compliance milestones
• Coordinate and oversee outside counsel engagement and billing processes, including invoice review, budget tracking, accrual support, and legal spend management
• Partner directly with internal business teams, compliance, finance, operations, and executive leadership on legal and regulatory matters
• Conduct legal, regulatory, and industry research and prepare summaries, analyses, and recommendations for attorneys and business stakeholders
• Support compliance initiatives, policy development, regulatory examinations, audits, and internal governance programs
• Identify opportunities to improve legal operations, implement process enhancements, and help develop scalable legal workflows and best practices
• Assist attorneys with corporate transactions, strategic initiatives, and special projects as needed

What you'll need:

• Bachelor's degree and/or Paralegal Certificate preferred
• 7+ years of paralegal experience, preferably supporting in-house legal departments, financial services organizations, or FinTech companies
• Strong experience supporting litigation matters, discovery processes, subpoena responses, and document management
• Demonstrated experience managing contract administration and corporate governance records
• Ability to independently manage multiple legal projects and competing priorities with minimal supervision
• Strong knowledge of legal documentation, corporate records management, and legal operations best practices
• Exceptional organizational skills, attention to detail, and project management capabilities
• Strong analytical, written, and verbal communication skills
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive and confidential matters
• Advanced proficiency with Microsoft Office applications, including Excel, Outlook, Word, and legal document management systems
• Experience working with regulated entities, including broker-dealers, futures commission merchants (FCMs), or other financial institutions

Bonus points for:

• Familiarity with futures industry regulations, including CFTC and NFA requirements
• Experience managing e-discovery platforms, legal hold software, and litigation support tools
• Experience with legal billing, matter management, and contract lifecycle management systems
• Exposure to corporate governance frameworks and entity management

Compensation:

The salary range for this role will be $100,000.00 - $120,000.00 USD. In addition, this position will also receive an annual target bonus of 8%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%).

Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays.

Location:

This role is based in Chicago, IL. We are not open to remote candidates for this role

Hybrid:

For Chicago-based employees, we follow a hybrid work schedule: In-office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer:

• 20 additional flex remote days annually
• 5 Company Wide Office-Optional weeks tied to major holidays