Paralegal

About LabX Media Group

LabX Media Group is a leading B2B media and marketing organization serving the global life sciences community. Through a portfolio of digital publications, virtual events, and demand generation solutions, we connect scientific professionals with the products, services, and insights they need to advance research and innovation.

Role Overview

We are seeking a highly organized, detail-oriented Paralegal to support our growing business across North America and internationally. This role will play a key part in managing contracts, supporting compliance initiatives, and enabling efficient legal operations across multiple business functions including sales, marketing, HR, and corporate development.

This is an ideal opportunity for a proactive professional who thrives in a fast-paced, collaborative environment and is comfortable balancing legal risk with business agility.

Key Responsibilities

Contract Management

• Draft, review, and administer a wide range of commercial agreements, including:
  • Client service agreements
  • Vendor and supplier contracts
  • NDAs and data processing agreements
• Partner closely with Sales and Client Success teams to support timely deal execution
• Maintain and improve contract templates and clause libraries
• Track contract lifecycle, renewals, and key obligations

Corporate & Compliance Support

• Assist with corporate governance matters, including maintaining minute books and corporate records
• Support compliance with applicable laws and regulations (e.g., privacy, anti-spam, employment-related requirements)
• Help manage and respond to privacy and data-related inquiries
• Support our AI Committee
• Coordinate with external counsel as needed

Employment & HR Legal Support

• Support HR with employment-related documentation, including:
  • Offer letters and employment agreements
  • Policy updates and acknowledgements
  • Termination documentation
• Assist in managing legal aspects of employee leaves, accommodations, and investigations

Risk Management & Process Improvement

• Lead our privacy committee
• Identify opportunities to streamline legal workflows and improve efficiency
• Help implement and manage legal tools (e.g., contract management systems)
• Develop internal guidance and training materials for business teams

M&A / Strategic Initiatives (as applicable)

• Support due diligence processes for acquisitions or partnerships
• Organize and maintain data rooms and legal documentation

Qualifications

• Paralegal diploma or equivalent legal training
• 3–7 years of relevant experience, ideally in-house or supporting a commercial business
• Strong understanding of contract law and legal documentation
• Experience working with cross-functional teams, particularly Sales and HR
• Familiarity with privacy laws (e.g., CASTL, PIPEDA, GDPR) is an asset
• Experience in media, SaaS, or B2B environments is a plus

Skills & Competencies

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Practical, business-oriented mindset
• High level of discretion and professionalism
• Comfortable working independently and taking ownership

This job posting is for a current vacancy.

LabX Media Group is an enthusiastic equal opportunity employer that values diversity, equity, and inclusion. We celebrate diverse perspectives and are committed to fostering a culture where differences are valued and innovation thrives.

Please note: Our hiring process does not involve the use of artificial intelligence (AI) for candidate screening or decision-making. All evaluations are conducted by our human resources team and hiring managers.