About the role
We are seeking a detail-oriented and proactive Paralegal to support our Head of Legal.
The role will support legal matters across Workman’s property management, building consultancy, sustainability and building technology services, as well as wider business functions including procurement, compliance, IT and operations. It will help ensure legal and business-critical matters are tracked, progressed and managed efficiently.
What matters most in this role
You will play a key role in coordinating and progressing a wide range of tasks, ensuring matters move forward promptly, tracking deadlines, chasing actions and ensuring work is progressed promptly and accurately.
By taking ownership of day-to-day matter management and administrative legal support, you will help the Head of Legal focus on more strategic, complex and business-critical issues, while supporting high standards of service.
Day to day, you’ll
Contract Review, Matter Management & Legal Operations
- Act as the first point of contact for incoming legal documentation, carrying out an initial assessment of the request, information provided and appropriate next steps.
- Review consultancy appointments against agreed checklists, progressing standard points where appropriate and escalating complex or higher-risk issues to the Head of Legal.
- Undertake first reviews of supplier service agreements, identifying key legal, commercial and operational issues by reference to agreed checklists and escalating where required.
- Review and negotiate NDAs in line with agreed templates, guidance and standard legal checklists.
- Liaise with internal stakeholders and external parties to progress negotiations, obtain updates, coordinate approvals and ensure matters move forward efficiently.
- Assist with reviewing and summarising key legal documents, including framework agreements, to identify key terms.
- Creating, organising and maintaining a bank of templates
Legal Administration, Registers and Document Control
- Update and maintain legal trackers.
- Support the creation and maintenance of internal registers.
- Maintain legal records, filing systems and document management processes, ensuring documents are stored accurately and accessibly.
- Monitor deadlines, chase outstanding actions and liaise with internal and external parties to keep matters moving efficiently.
- Support the coordination and execution of legal documents, including liaising with signatories and relevant teams.
- Acknowledge notices of assignment and ensure they are recorded, filed and progressed appropriately.
- Ensure approvals follow internal routing, authority and governance procedures.
- Maintain legal templates, standard clauses, checklists and guidance notes.
- Conduct legal and property-related research and support improvements to legal processes and contract administration procedures.
What we expect from you
- Legal qualification such as a law degree, GDL or LPC, or equivalent relevant experience.
- Previous paralegal experience, ideally 1 year+, preferably in property, real estate, construction, property management or a law firm environment.
- Experience reviewing legal documents against templates, checklists or standard guidance.
- Proficient in Microsoft Office, particularly Word and Excel, together with pdfDocs and DocuSign.
- Strong organisational skills, attention to detail and accuracy.
- Clear written and verbal communication skills, with confidence liaising with internal and external stakeholders.
Why Workman
Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
Core working hours to allow for added flexibility and helps ease your commute to the office.
Study support (where applicable)
Discretionary annual bonus and salary reviews.
Healthcare, life insurance & wellness programme.
Long service additional holidays, your birthday off and an extra day between Christmas and New Year.
Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
Social events throughout the year including a firm wide Christmas party!
Generous referral bonus.
About Workman
As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.
We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.
Equal opportunities
We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.
Requirements
Benefits
Skills Required
- Legal qualification (law degree, GDL, LPC) or equivalent experience
- Previous paralegal experience (ideally 1+ years)
- Experience reviewing legal documents against templates, checklists or standard guidance
- Proficiency in Microsoft Word and Excel
- Experience with pdfDocs and DocuSign
- Strong organisational skills, attention to detail and accuracy
- Clear written and verbal communication skills and stakeholder liaison confidence
- Experience in property, real estate, construction, property management or law firm environment
What We Do
Workman is the UK’s leading independent commercial property management and building consultancy specialist. We offer a service dedicated solely to the fundamentals of property management and building consultancy excluding other services normally associated with multi-disciplinary firms. We believe this specialist combination provides significant benefits for our clients. Our property management service has been developed from working for a range of leading institutional funds, investors and property companies and the managed portfolio now totals over 4,000 properties nationwide collecting over £1.8bn in rent. Within property management our dedicated retail team provide specialist property management services on all retail assets, including more than 90 shopping centres and 200 retail parks. Our building consultancy specialists provide professional advice across a wide range of disciplines including due diligence, project management, defect diagnosis, contract administration and all landlord & tenant matters. The firm has been operating for nearly 40 years and continues to achieve steady growth. We pride ourselves on the skill and calibre of our employees, with more than 750 dedicated professionals in 12 UK offices and a growing presence in France. For more information about Workman, our services and career options please visit our website at workman.co.uk or call 020 7227 6200.
