Paralegal / Legal Assistant / Entity Manager

Company Description

ABOUT STREAM REALTY PARTNERS
Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,400+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. More information on the firm is available on the website: www.streamrealty.com. 

IMMEDIATE IMPACT. MEANINGFUL CAREER.
At Stream, we know our success begins and ends with our people. It’s the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

POSITION OVERVIEW

This position plays a critical role in supporting the Legal and Risk Management Department by maintaining compliance for entities affiliated with the company. It requires strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks simultaneously. In addition to ensuring entity compliance, this position will provide broad-based support to the Legal and Risk Department on various projects and legal matters. 

RESPONSIBILITIES

Entity Compliance 

• Oversee and manage the preparation, filing, and maintenance of entity records. 

• Ensure compliance with applicable laws, regulations, and internal policies for affiliated entities. 

• Track and manage entity renewals, registrations, and required filings (e.g., annual reports, business licenses). 

• Maintain the entity database and compliance calendar to ensure timely submissions and updates. 

• Obtain EINs for newly formed entities. 

• Ensure all legal and regulatory requirements are met, including tax filings, annual reports, and compliance with relevant state and federal laws. 

• File and maintain beneficial ownership information reports in compliance with the Corporate Transparency Act. 

• Manage entity registrations and verify data in the entity management system (e.g., HCue) and oversee annual registrations or dissolutions. 

• Prepare and maintain powers of attorney and assist in obtaining signatures of same.

Legal Department Support 

• Assist with drafting, reviewing, and organizing contracts, legal correspondence, and other documents. 

• Conduct legal research and summarize findings for attorneys. 

• Manage document retention and organization in accordance with company policies. 

• Update the company’s Form Bank as requested by Legal and Risk Management Department personnel. 

• Review and submit outside counsel legal bills for the Legal and Risk Management Department. 

Cross-Functional Collaboration 

• Collaborate with finance, operations, and other departments to gather and verify compliance and reporting information. 

• Provide support during audits, due diligence, or other events. 

• Serve as a liaison between corporate accounting/tax and legal. 

• Develop and oversee systems for real estate broker license management and tracking. 

• Monitor and respond to legal inquiries via the legal ticketing system. 

Process Improvement 

• Develop and maintain compliance checklists, templates, and standard operating procedures for legal processes. 

• Identify opportunities to streamline workflows and enhance efficiency in entity compliance and other legal operations. 

• Administer the contract management library and support its strategic development. 

• Maintain and organize documents within databases and build entity organizational charts and dashboards. 

• Manage SharePoint sites for legal document storage and retrieval. 

External Engagement 

• Engage with real estate commissions, state comptrollers, local taxing authorities, and secretaries of state. 

• Ensure compliance with legal and regulatory requirements, including real estate licensing regulations. 

• Research and analyze state and federal laws and real estate regulations. 

• Manage communications between management and internal/external stakeholders. 

Qualifications

• Education: Bachelor’s degree and/or paralegal certificate from an ABA-approved program. High school diploma/GED will be accepted with appropriate experience. 

• Experience: Minimum of 5 years as a paralegal, legal assistant, or entity manager, preferably in a corporate or in-house setting. 

• Skills:

• Strong knowledge of corporate governance and compliance requirements. 

• Excellent organizational and time-management skills. 

• Proficiency in legal research tools and corporate management software. 

• Exceptional written and verbal communication skills. 

• Ability to work independently and collaboratively in a fast-paced environment. 

Preferred Qualifications 

• Experience managing multiple legal entities across different jurisdictions. 

• Familiarity with contract management systems and document automation tools, particularly CT Corp’s HCue entity management system. 

Additional Information

#LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.