Paralegal II

Position: Paralegal II

Location: San Antonio, TX

The Paralegal will provide experienced, hands-on support to Zachry's Legal Department, with a primary focus on litigation support and contract lifecycle management. The role will work closely with in-house counsel, outside counsel, business stakeholders, and workflow owners to help manage legal claims and lawsuits, organize and collect matter-related information, and support disciplined contract formation and administration through Ironclad and its associated AI platform, Jurist. The successful candidate will be proactive, highly organized, comfortable driving accountability across multiple stakeholders, and capable of handling sensitive legal matters with sound judgment and discretion.

Litigation and Claims Support

• Coordinate communications and matter activity among in-house counsel, outside counsel, business stakeholders, witnesses, and other participants in connection with legal claims and lawsuits.

• Receive, organize, maintain, and track legal notices and matter documents, including pleadings, subpoenas, discovery requests, correspondence, and other case materials.

• Coordinate witness meetings and interviews, including scheduling, document preparation, follow-up, and logistical support.

• Search for, gather, organize, and preserve documents and information responsive to discovery requests, subpoenas, investigations, and other legal requests, under counsel direction.

• Assist counsel with matter chronologies, factual development, document review, issue identification, and other materials used to develop legal analysis and strategy.

• Maintain accurate matter files, tracking tools, deadlines, and supporting documentation, and promptly escalate issues requiring attorney attention.

• Protect confidential, attorney-client privileged, and attorney work-product information in accordance with Legal Department requirements.

Contract Formation and Lifecycle Management

• Administer and support contract formation, review, approval, execution, and implementation of workflows in Ironclad and its associated AI platform, Jurist.

• Develop and maintain contract lifecycle management workflows, including workflows supporting engineering, procurement, and construction contracts.

• Review and redline initial contract drafts to identify language that does not conform to approved or preferred contract terms and conditions and escalate substantive legal issues to counsel for review and decision.

• Proactively monitor workflow activity and status to promote timely completion, accurate reporting, and accountability across all participants in the contract formation process.

• Conduct daily workflow audits to identify matters that have remained open longer than 14 days or are otherwise behind established turnaround expectations.

• Engage workflow owners through the Ironclad activity feed to determine causes of delay, identify obstacles, document follow-up, and help advance the workflow.

• Ensure inactive, abandoned, or obsolete workflows are appropriately paused, reassigned, or closed so that system status remains accurate. This includes professional follow-up with legal counsel and other workflow participants, regardless of seniority, to reinforce compliance with established lifecycle processes.

• Provide the General Counsel with detailed workflow status reporting for delayed workflows, including workflow owner, days outstanding, reason for delay, recommended next action, and escalation needs.

• Maintain documented outreach and follow-up efforts for delayed workflows.

• Ensure no workflow remains inactive for more than 30 days without a documented status, resolution plan, pause, reassignment, or closure.

• Assist with workflow improvements, data quality, templates, playbooks, and process controls designed to improve consistency, efficiency, and visibility across the contract lifecycle.

Qualifications
•    3-5+ years of substantive paralegal experience supporting contracts, contract management, litigation, claims, or a comparable combination of those areas.
•    Demonstrated experience with contract formation and contract administration, including review of contract language, issue identification, redlining, and coordination of review and approval processes.
•    Demonstrated litigation support experience, including organization of pleadings and legal notices, document collection, discovery and subpoena response support, witness coordination, and interaction with outside counsel.
•    Experience with contract lifecycle management technology. Experience with Ironclad is strongly preferred; experience using AI-enabled legal technology is also preferred.
•    Strong organizational and project-management skills, with the ability to manage numerous concurrent matters and follow through regarding deadlines and open items.
•    Excellent written and verbal communication skills, including the judgment and confidence to follow up professionally with attorneys, senior stakeholders, and business partners.
•    Strong attention to detail and ability to maintain accurate status information, documentation, and records.
•    High degree of discretion, integrity, professionalism, and sound judgment in handling confidential and sensitive information.
•    Ability to work independently, identify issues proactively, escalate appropriately, and collaborate effectively in a team-oriented legal department supporting multiple complex business units.
•    Bachelor's degree and/or paralegal certificate preferred; equivalent relevant education and experience may be considered.
 

Core Competencies
Accountability and follow-through | Litigation support | Contract administration | Process discipline | Legal technology fluency | Attention to detail | Professional communication | Sound judgment | Teamwork and collaboration | Confidentiality and integrity
 

Role Expectations
This position is intended for an experienced paralegal who can operate with meaningful independence while working under attorney direction on legal matters. Success requires disciplined follow-up, comfort using technology and data to manage legal workflows, and a service-oriented approach that helps the Legal Department and its business partners move matters forward efficiently and accurately.
 

PHYSICAL DEMANDS

The employee will be required to communicate effectively in person, by telephone, by video conference, and in writing; use a computer and standard office equipment; review, draft, and analyze documents for extended periods; and perform work requiring concentration, judgment, and attention to detail. The position may require occasional lifting, carrying, or moving of objects in a safe manner.

WORK ENVIRONMENT

This position will work primarily in a professional office environment in either San Antonio, Texas. The role requires the ability to operate effectively in a fast-paced, high-accountability business environment, manage confidential and time-sensitive matters, collaborate across functions and locations, and provide responsive legal support to business partners and project teams.

The above description summarizes the fundamental responsibilities of the Paralegal II position. It is not intended to be a complete listing of all responsibilities, duties, or requirements that may be assigned from time to time.

Zachry Group is dedicated to providing a safe and drug-free work environment and is an Equal Opportunity Employer.