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The Role
Supports corporate, employment, contract, compliance, and intellectual property matters, with primary responsibility for trademark and brand protection work. Duties include USPTO and ESTTA filings, TTAB docket tracking, Madrid Protocol filings, copyright and domain disputes, contract review, employment documentation, HR investigations, compliance audits, privacy updates, and risk programs. The role requires managing multiple deadlines, maintaining legal records, and working independently with confidential information.
Summary Generated by Built In
At Jimerson Birr, our team has accepted the lasting responsibility of protecting our clients’ rights, businesses, properties, investments, and finances.
Our professionals are integral, trusted advisers and advocates in both established and emerging businesses, giving our clients insights into legal and business considerations that guide prudent decision-making. We work with some of the world’s most respected and well-established businesses, as well as start-up visionaries, and individuals looking to overcome challenges.
About the Role
Jimerson Birr is hiring a Paralegal to support our General Business Advisory team, working across corporate, employment, and intellectual property matters, with particular depth in trademark practice. You’ll be the person keeping deals, filings, and disputes moving on time, across a docket that touches entity work, HR-adjacent employment matters, and brand protection.
Trademark work is where this seat earns its keep. You’re fluent in ESTTA, comfortable pulling and tracking TTAB files, and you know the difference between an Office Action that needs a quick response and an Opposition that needs a real strategy conversation. Madrid Protocol filings don’t rattle you, the USPTO’s systems are simply part of your daily toolkit, not something you have to relearn each time.
Across the rest of the docket, you move between corporate filings, contract review, and employment documents without losing your footing, adjusting your pace as deadlines shift. You’d rather run a proven checklist than reinvent one, and you trust a process that already works instead of second-guessing it matter to matter. You stay even-keeled under a full plate: factual, direct, and clear-headed when a matter gets tense.
This is your seat if:
• You can navigate ESTTA, TTAB dockets, Office Actions, Oppositions, and Madrid Protocol filings without a learning curve.
• You want structure and independence in the same job: a defined process to run, and the latitude to run it yourself.
• Deadlines and shifting priorities sharpen your focus rather than throwing you off.
• You’d rather perfect a checklist that already works than build a new one from scratch every time.
• You stay factual and steady when a matter gets tense, and keep the details straight under a full docket.
What You'll Do
Support Trademark and Brand Protection
• Support trademark strategy, clearance screening, and USPTO filings: including ESTTA submissions, Office Action responses, and TTAB docket tracking for oppositions.
• Track and support Madrid Protocol filings for international trademark protection.
• Prepare trademark brand use guidelines and policing materials, and support cease-and-desist work for trademark and other IP infringement.
• Support copyright basics: work-for-hire language, assignments, and licensing.
• Triage domain and name disputes, including UDRP coordination and takedown letters.
Support Contracts and Day-to-Day Advisory
• Support day-to-day, fast-turn contract review and negotiation.
• Support outside general counsel advisory work: on-call questions, minor issues, and dispute prevention.
• Prepare dispute prevention packages, including demand letters and playbooks.
• Support vendor risk management: security addenda, DPAs, and SLAs.
• Support privacy policy and website terms updates for baseline compliance.
Support Employment Matters
• Prepare and maintain employment handbooks and policy suites.
• Support employment and independent contractor agreements, including standard noncompete, nonsolicit, confidentiality, and NDA terms.
• Support workforce matters: discipline, separations, releases, and restructuring.
• Support HR investigations into workplace complaints.
Support Compliance and Risk Programs
• Support trade secret hygiene programs: confidentiality controls and onboarding/offboarding checklists.
• Support operational legal audits across contracts, compliance, and HR.
• Support policy and process mapping: SOPs, approvals, and delegation frameworks.
• Support codes of conduct, conflicts policies, and gifts/entertainment policies.
• Support claims and risk review, including insurance tender letters and coverage issue-spotting with the broker.
• Support the firm’s data privacy and cybersecurity incident response playbook.
What You'll Bring
• Paralegal certificate, associate’s, or bachelor’s degree, or equivalent relevant experience
• Demonstrated trademark experience: comfort with ESTTA, TTAB dockets, Office Actions, Oppositions, and Madrid Protocol filings, and general fluency with the USPTO’s filing systems
• 5-7 years Paralegal experience in transactional, corporate, or business law
• Working knowledge of contract review, employment documentation, and general corporate support work
• Proficiency with e-filing and matter-management systems
• Strong organizational skills and the ability to manage multiple active matters and deadlines at once
• Clear, direct, factual communication
• Ability to maintain confidentiality with sensitive information
• Ability to work independently and as part of a small, collaborative team
Preferred Qualifications
• Familiarity with Florida entity and Secretary of State filing systems
• Experience with Litify, Salesforce, or comparable matter-management platforms
• Experience supporting HR investigations or workplace complaint intake
• Copyright or domain-dispute (UDRP) experience alongside trademark work
Why Join Jimerson Birr?
Paralegals are the firm’s trusted point of continuity: keeping details aligned, reducing errors, and making sure the legal team can deliver efficient, high-quality service. This seat is where that shows up through specialty knowledge: your trademark depth is what lets the General Business Advisory group protect a client’s brand with the same rigor it brings to their contracts and their people.
Join a dynamic team that values professional growth and excellence in legal service. We offer competitive compensation, professional development opportunities, and a supportive work environment dedicated to fostering your success.
We’ve found that the key to doing great work is to love what you do and respect who you do it with. To continue reading about our firm, visit our website Jimerson Birr.
Our atmosphere and award-winning firm culture is collegial and professional, and our shared commitment to professional development is superior to our contemporaries. Learn more about our firm culture here: JB Firm Culture: JB FOR ME.
WHY APPLY?
You’ll get a Challenging Opportunity with a Company that Cares About Its Most Valuable Asset: YOU! At Jimerson Birr, we pride ourselves on our people and their collective achievements. Besides our list of legal industry honors, in 2021 and for the seventh consecutive year, the firm was named one of Florida’s “Best Companies to Work For” by Florida Trend Magazine. In recent years, the firm was also distinguished as one of the “Best Places to Work” by the Jacksonville Business Journal and five times as one of the “50 Fastest Growing Companies.” Opportunities abound for those who can meet and exceed the expectations set for our team. Jimerson Birr is comprised of high-performing and professionally fulfilled people. We believe that a positive attitude, personal accountability, and a commitment to quality work will put a talented person on a fast track for success. Our atmosphere and award-winning firm culture are collegial and professional, and our shared commitment to professional development is superior to our contemporaries.
Our core values are simple: Commitment to service; Commitment to quality; Commitment to results. We live our core values, and we welcome you to live them with us.
Jimerson Birr is an equal opportunity employer. All qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, disability, veteran status, gender identity, and marital status
Jimerson Birr is an equal opportunity employer. All qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, disability, veteran status, gender identity, and marital status
About
Jimerson Birr is a Florida-based law firm that seeks to exceed client expectations through commitment to excellence and by adding value to our clients’ businesses. We are committed to handling each matter with the quality, care, attention to detail and respect as if we were representing ourselves. We are accessible, responsible, prepared, efficient and technologically advanced. Our clients and colleagues value us because they trust our integrity and abilities. Jimerson Birr concentrates its efforts in providing the highest level of legal services throughout the Southeastern U.S. on a wide variety of business, corporate, and commercial litigation issues that can affect businesses in a broad range of circumstances. Our Florida-based law firm has a reputation for being well-prepared counselors, influential negotiators and aggressive litigators. Our firm has significant experience in the areas of construction law (including lien and bond claims, licensure, project and contract administration), business litigation (including breach of contract, misrepresentation, fiduciary breaches, non-compete enforcement and corporate/partnership disputes) and creditors rights and bankruptcy (including collections, foreclosures, replevin, garnishments, and adversarial proceedings).
Skills Required
- Paralegal certificate, associate's degree, bachelor's degree, or equivalent relevant experience
- Demonstrated trademark experience with ESTTA, TTAB dockets, Office Actions, Oppositions, Madrid Protocol filings, and USPTO filing systems
- 5-7 years of paralegal experience in transactional, corporate, or business law
- Working knowledge of contract review, employment documentation, and general corporate support
- Proficiency with e-filing and matter-management systems
- Strong organizational skills and ability to manage multiple active matters and deadlines
- Clear, direct, factual communication skills
- Ability to maintain confidentiality with sensitive information
- Ability to work independently and as part of a small, collaborative team
- Familiarity with Florida entity and Secretary of State filing systems
- Experience with Litify, Salesforce, or comparable matter-management platforms
- Experience supporting HR investigations or workplace complaint intake
- Copyright or domain-dispute UDRP experience alongside trademark work
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The Company
What We Do
Jimerson Birr is a Florida-based law firm with global reach, known for being trusted counselors, effective negotiators, and results-driven litigators. They focus on exceeding client expectations through a commitment to excellence and by adding value to clients' businesses.
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