JOB DESCRIPTION SUMMARY
Legal operations/paralegal support for trading legal department, including budget, law firm and matter management, internal reporting, external filing and correspondence, workload management, knowledge management and ad-hoc support as required within the Legal department.
KEY DUTIES and RESPONSIBILITIES
- Accurate management and tracking of the company’s external law firms, including ensuring timely and thorough invoice review, adherence to budgets and established guidelines, maintenance of engagement terms and similar tasks.
- Corporate filings to ensure state-level filings and registrations are accurate and up to date, including management of third-party vendor support for filings and registrations.
- Management of annual budget process, including alignment with the company’s finance and planning departments and global trading legal.
- Internal reporting on workload, key matters, disputes and outside counsel usage and spending. Ensuring reporting is timely, accurate and aligned with global trading legal department requirements.
- Knowledge management support through administration of electronic filings and alignment with global trading legal standards for knowledge management
- Manage contract authorization and execution processes
- Review draft agreements for adherence to company required terms and conditions, under lawyer supervision
- Ensure alignment between finance and legal department reporting on budget, including external law firm spend
- Assist with design and formatting of legal department presentations
- Cross office support as part of global paralegal network
COMMUNICATION
Internal Communication
- Shares pertinent information with colleagues within the legal department to facilitate collaboration and task efficiency.
- Proactively shares workload and demand information with department to aid prioritization and meet deadlines
- Engages in meaningful conversations with internal clients to understand their needs and concerns effectively.
External Communication:
- Responds promptly and effectively to client inquiries and concerns to ensure high-quality service delivery.
- Models timeliness and professionalism in communication with external parties in line with department expectations
JOB REQUIREMENTS
Education and Skills (Required, Preferred)
- Bachelor of Arts/Science: Business and Mgmt. / Related Discipline.
- Proficient verbal and written communication skills
- Strong analytical skills.
Experience and Knowledge (Required, Preferred)
- 5 years of experience within legal department or similar business environment.
- Strong aptitude with MS Office suite, including Excel and PowerPoint.
Preferred
- Experience in drafting legal documents
- Experience in workload management and outside counsel management.
Abilities and Specific Requirements (Required, Preferred)
- Ability to collaborate effectively with colleagues and internal clients
- Demonstrate accountability and trustworthiness
- Adheres to professional ethics.
Preferred
- Proficiency in legal software
NO THIRD-PARTY CANDIDATES ACCEPTED
Skills Required
- Bachelor of Arts or Bachelor of Science degree in Business and Management or a related discipline
- Strong verbal and written communication skills
- Strong analytical skills
- Five years of experience within a legal department or similar business environment
- Strong aptitude with the Microsoft Office suite, including Excel and PowerPoint
- Experience drafting legal documents
- Experience with workload management and outside counsel management
- Ability to collaborate effectively with colleagues and internal clients
- Accountability and trustworthiness
- Adherence to professional ethics
- Proficiency in legal software
What We Do
We’re a leading producer of the energy and chemicals that drive global commerce and enhance the daily lives of people around the globe by continuing delivering an uninterrupted supply of energy to the world. Our resilience and agility has built one of the world’s largest integrated energy and chemicals companies. And we are part of the global effort toward building a low carbon economy. Our horizon has never been clearer.
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