PA26Q1AAJH068 Accounts Assistant / invoicing coordinator

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

Job Description

Role Overview

The Accounts Receivable Coordinator is responsible for the accurate and timely preparation, issuance, and tracking of customer invoices. This role plays a key part in ensuring billing accuracy, maintaining clear records, and supporting strong cash flow through the coordination of internal teams and clients. A strong focus on detail, organisation, and communication is essential. The role will also support the wider finance function in a general accounting capacity (transaction processing, balance sheet reconciliations etc.), ad hoc projects, month end close, tax and regulatory compliance etc.

Key Responsibilities

Bookkeeping 

• Maintain the books and records of the Calastone subsidiaries, including the posting journals, performing balance sheet reconciliations and preparing financial reports    
• The posting of bank payments in accounting system and in banking system
• Process, monitor and provide assistance with supplier invoices and employee expense claims 
• Customer credit control, dealing with customer billing queries promptly
• Assist controller with preparation of monthly balance sheet reconciliations
• Consideration where accounting processes and documentation around these processes can be improved
• Assist with the month end close 

Billing & Invoicing

• Prepare, review, and issue accurate customer invoices in line with contracts, pricing schedules, and service delivery
• Ensure invoices are raised on time and in accordance with agreed billing cycles
• Verify billing data, resolve discrepancies, and correct errors promptly
• Maintain clear and well-organised billing records and documentation

Accounts Receivable Support

• Monitor outstanding invoices and maintain up-to-date accounts receivable records
• Respond to internal and external queries relating to invoices and billing details
• Support follow-up on overdue invoices in a professional and timely manner
• Reconcile billing information with accounting systems and reports

Coordination & Communication

• Work closely with operations, sales, database and finance teams to ensure revenue, costs and billing aligns with services delivered
• Communicate clearly with clients regarding invoice details, adjustments, and reissues
• Escalate any billing issues or risks in a timely manner

Process & Compliance

• Ensure billing processes comply with internal policies and financial controls
• Identify opportunities to improve accuracy, efficiency, and documentation
• Assist with month-end reporting and audits as required

Skills & Experience

• AAT qualified or the equivalent 
• At least two years of finance practice or industry experience 
• Strong attention to detail and high level of accuracy
• Confidence working with invoicing and accounting systems
• Good written and verbal communication skills
• Strong organisational and time management skills
• Understanding of basic accounting principles

Desirable

• Experience with accounting software (Workday would be a significant advantage)
• Experience in a client-facing billing role

Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.

SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.