PA to Director of AdPower (12 Month FTC)

Personal Assistant to Director of AdPower (12 Month FTC)

Your Role: Personal Assistant to Director of AdPower (12 Month FTC)

A brilliant opportunity for a highly organised, proactive and detail-focused PA to support the Director of AdPower, with additional support to the wider team. This is a fast-paced role for someone who enjoys staying one step ahead, managing competing priorities and becoming a true extension of a busy senior leader.

As a Personal Assistant at Global, you will:

Key Responsibilities

• Director support (80%):
  • Provide dedicated, proactive support to the Director of AdPower, acting as a true extension of them day to day
  • Manage a complex and ever-changing diary, using judgement to prioritise meetings, resolve clashes and make best use of time
  • Support with inbox management, flagging urgent actions and helping to keep priorities on track
  • Ensure the Director is fully prepared for meetings, with agendas, papers, briefing notes and actions in place
  • Arrange travel, accommodation, itineraries and other logistics as required
  • Track follow-up actions and key deadlines, ensuring nothing falls through the cracks
  • Create and format presentations, documents and meeting materials to a high standard
  • Build a strong understanding of AdPower, its priorities and stakeholders so you can anticipate needs and provide effective support
• Team support and coordination (20%):
  • Provide administrative support to the wider AdPower team where needed
  • Coordinate team meetings, room bookings, refreshments and virtual set-up
  • Organise and support team events, offsites, socials and wider business activities
  • Process expenses, purchase orders and invoices accurately and on time
  • Help manage team deadlines and general day-to-day organisation
• Stakeholder management and ways of working (ongoing):
  • Build strong relationships with internal and external stakeholders across the business
  • Work closely with the wider PA/EA community
  • Use initiative to spot issues early, solve problems and improve processes
  • Look for ways to simplify administration and make the Director and team more effective

What You’ll Love About This Role

Think Big: You’ll be supporting a growing product area and can make a real impact by improving how the Director and team work.

Own It: You’ll take ownership of priorities, helping to keep plans on track and ensuring nothing slips through the cracks.

Keep it Simple: You’ll bring structure, organisation and clarity to a busy and fast-moving area of the business.

Better Together: You’ll work closely with the Director of AdPower, the wider team and Global’s PA/EA community.

What Success Looks Like

In your first few months, you’ll have:

• Built a strong relationship with the Director of AdPower and key stakeholders
• Developed a good understanding of the AdPower product and team priorities
• Established effective ways of managing diaries, deadlines and team admin
• Become a proactive and trusted support who can anticipate needs and add value day to day

What You’ll Need

• Organisation and prioritisation: You'll be highly organised, able to manage multiple demands, help prioritise workloads and stay calm under pressure.
• Proactivity and judgement: You'll anticipate needs, spot what matters most and take action with confidence.
• Relationship building: You'll be comfortable working with a range of stakeholders and quickly building trust.
• Attention to detail: You'll produce accurate, high-quality work across scheduling, documents, expenses and administration.
• Systems confidence: You'll have strong knowledge of Microsoft Office and be confident picking up new systems quickly.
• Confidentiality and discretion: You'll handle sensitive information professionally and with integrity.
• Communication skills: You'll communicate clearly and confidently, both in writing and verbally. You may be asked to create decks to support the Director.