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We are seeking a highly organized, proactive, and service-oriented Executive Assistant to the CEOs & Office Manager to join our team.
This role combines close partnership with the company’s CEOs, day-to-day office management, and leadership of the administrative team.
The ideal candidate is detail-oriented, capable of managing multiple priorities simultaneously, and thrives in a dynamic, fast-paced environment.
Responsibilities
• Manage complex calendars meetings, travel arrangements, and day-to-day coordination for the company’s CEOs.
• Coordinate and oversee meetings involving multiple participants and stakeholders.
• Provide ongoing administrative support to the CEOs and senior management.
• Lead and manage the administrative team, including two Administrative Coordinators.
• Oversee day-to-day office operations and ensure an efficient and professional working environment.
• Work closely with vendors, service providers, and external partners.
• Collaborate with the Finance department on administrative and operational matters.
• Welcome visitors, customers, and business partners and serve as a key point of contact• Handle sensitive and confidential matters with the highest level of discretion.
• Lead cross-functional administrative initiatives and support organizational projects as needed.
Requirements• At least 3 years of experience supporting senior executives and/or managing office operations• Experience managing complex calendars and coordinating multiple priorities.• Previous team management experience – a significant advantage.
• Full proficiency in Microsoft Office, particularly Outlook.
• Excellent written and verbal communication skills in English and Hebrew.
• Outstanding organizational and multitasking abilities.
• Strong interpersonal and service-oriented approach.
• Ability to work independently, prioritize effectively, and manage multiple tasks simultaneously.
• High level of discretion, professionalism, and personal accountability.
Skills Required
- At least 3 years of experience supporting senior executives and/or managing office operations
- Experience managing complex calendars and coordinating multiple priorities
- Previous team management experience
- Full proficiency in Microsoft Office, particularly Outlook
- Excellent written and verbal communication skills in English and Hebrew
- Outstanding organizational and multitasking abilities
- Strong interpersonal and service-oriented approach
- Ability to work independently, prioritize effectively, and manage multiple tasks simultaneously
- High level of discretion, professionalism, and personal accountability
What We Do
BIRD Aerosystems: Where Innovation Meets Performance BIRD Aerosystems is a leading global provider of innovative airborne solutions that protect our customers and ensure the security of their assets. Founded in 2001, privately-owned and based in Israel, BIRD develops and markets advanced airborne missile protection systems and airborne surveillance, information and observation solutions. Leveraging deep in-house technical know-how, BIRD also provides world-class aviation logistics services to large-scale commercial and governmental customers. BIRD provides end-to-end, turnkey solutions. From operational analysis, system design, integration and installation through ground and flight testing and including system certification – BIRD is truly a one-stop-shop. BIRD has the scope and breadth of experience to contend with the most complex operational requirements and design challenges, while still providing personalized attention to each customer. Solutions from BIRD are in wide scale, long-term use by some of the world’s largest commercial, governmental, military, and transnational organizations – including NATO forces, UN Air Operations, the US Government, Airbus and other major aircraft manufacturers, and many others.
