Job purpose
The AP Specialist I role is a utility position that touches all aspects of Accounts Payable. This person reports to and receives direction from the Accounts Payable Supervisor relating to semiweekly check disbursements, reconciling major supplier statements, and timely processing of utilities and other voucher batches.
The ideal candidate for this position is a proactive, task-oriented and organized individual with a positive attitude and strong analytical and problem solving skills. Proficiency in Microsoft Excel is a must, as well as a general understanding of basic accounting principles. As this person interacts with many levels within the organization, as well as certain suppliers, strong communication and interpersonal skills, both written and verbal, are essential. Lastly, the ideal candidate will have experience providing support for a $100M+ business within a large or multi-division organization.
Duties and responsibilities
- Process vouchers for accounts payable invoices in a timely manner for assigned suppliers
- Review store payables batches for accuracy, completeness, and tax accruals
- Field incoming calls from suppliers and stores
- Reconcile statements and work with supplier and store personnel to resolve discrepancies
- Prepare checks for semiweekly disbursement of funds, and upload Positive-Pay files to the bank
- Review store petty cash receipts and reconciliations, and process reimbursements
- Prepare daily cash reporting summaries for AP, AR and billing activity
- Review and process Concur expense reporting
- Provide support and assistance for audits and special projects
- Occasional support in other areas of the accounting department when necessary
Qualifications
- Must have a high school diploma or equivalent, degree in business or similar preferred
- Must have at least 2-5 years of related job experience, or equivalent combination of education and experience
- Must be proficient in Microsoft Excel, Word and Outlook
Knowledge, Skills, and Abilities
- In depth knowledge of Accounts Payable processes and procedures
- Excellent communication skills, and sound analytical and problem-solving skills
- Must be well organized, detail oriented, and able to work independently and in a team environment
- Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
Skills Required
- High school diploma or equivalent
- Degree in business or similar field
- At least 2–5 years of related job experience, or equivalent combination of education and experience
- Proficiency in Microsoft Excel
- Proficiency in Microsoft Word
- Proficiency in Microsoft Outlook
- In-depth knowledge of accounts payable processes and procedures
- Strong written and verbal communication skills
- Analytical and problem-solving skills
- Ability to work independently and in a team environment
What We Do
Waukesha-Pearce Industries, LLC (WPI) wholesales and distributes industrial machinery and equipment, specializing in natural gas engines, gas compression, power generation, and mechanical drive solutions for industries such as construction, mining, and oil & gas.
